Reception Coordinator

vor 2 Monaten

Berlin, Deutschland Cambridge Innovation Center Vollzeit

Are you a passionate, customer-focused individual who values independence and thrives in fast-paced settings, yet can smoothly transition into repetitive, detail-oriented tasks? If this sounds like you, keep reading

We're offering a full-time position at CIC for someone with experience in reception, concierge, or front desk roles, ideally in a dynamic environment. We need someone who can consistently make a fantastic first impression on our numerous guests and clients, aligning with our potential expansion efforts.

**ABOUT CIC & CIC BERLIN**

CIC builds and operates a global network of innovation campuses where startups, scale-ups, corporations and public entities connect, work, and grow. Founded in 1999, CIC manages more than 111.000 square meters of innovation-focused workspace, laboratories, and event space across North America, Europe and Asia. Additionally, CIC develops innovation-related programming, builds and enables industry clusters, and provides world-class innovation consulting.

CIC is gearing up for a potential new venture, expanding our footprint as part of our strategic global expansion plan. This potential addition aims to complement our existing Innovation Campuses in Europe, reflecting our commitment to fostering innovation and supporting diverse entities from startups to scale-ups, corporations, and public entities.

Our focus is on developing a space that encapsulates our unique approach to facilitating growth and collaboration. While details are being finalized, the plan includes a mix of private offices, shared workspaces, event areas, and various shared amenities designed to cater to the innovative community we serve. We are excited about the opportunities this expansion could bring, enhancing our ability to contribute to the innovation ecosystem.

Learn more about us here.

**YOUR DAY-TO-DAY WORK**

This position will be the first face and first impression for CIC’s many clients, guests, and vendors. You will join our Community Team to satisfy the day-to-day needs of our clients. Some work will be independent while other work will require collaboration with other members of the CIC staff.

Potential responsibilities will include:

- Managing the front desk experience to provide exceptional service, including welcoming guests, facilitating their transition to their host, and offering comprehensive support to new clients at CIC, such as key distribution, photo taking, and answering queries.
- Interacting with guests and clients in a courteous and professional manner, both in-person and via electronic communication, while maintaining a pleasant demeanor, even in challenging situations.
- Collaborating with and training other team members, ensuring seamless day-to-day management and handling a variety of client requests, from office rearrangements to international shipping inquiries.
- Overseeing the handling and organization of mail and packages for clients.
- Supporting team members with a range of operational tasks across the Community Team as required.

**ABOUT YOU**

As a Reception Coordinator you are an engaging, service-minded individual, reliable and capable of working independently. You're personable, calm in hectic environments, detail-oriented, and have strong time management skills. As a proactive team player, you excel in fostering positive relationships with clients, colleagues, and vendors, treat everyone equally, and bring fresh ideas and excellent communication skills to all aspects of your work.

**YOU HAVE**
- Minimum of 1 year of professional experience.
- Availability to work from the office every day.
- Ability to legally work in Germany. CIC is unable to sponsor visas for this role at this time.
- Fluency in English.
- Proficiency in German which is optional, but will be seen as an advantage.

**OUR OFFER**
- Employment contract.
- Starting compensation is €3,460 gross.
- Commuting / Transportation Allowance.
- Private pension plan.- I hereby give my consent for the processing of my personal data included in this resume for the purpose of the recruitment process, in line with GDPR requirements. I understand that my information will be used exclusively for recruitment and kept secure. I also acknowledge my right to access, correct, or delete my data by contacting the designated data protection officer, and that my data will be retained as necessary for the recruitment process._

  • Facilities Coordinator

    vor 1 Monat

    Berlin, Deutschland Parexel Vollzeit

    An exciting opportunity for **Facilities Coordinator (m/w/d) **to join the **Corporate Real Estate & Services (CRES) **team. Do you have experience of working within a building services/CRES services environment, excellent communication skills together with a professional customer service approach then we would like to hear from you! **This position will be...

  • Front Office Coordinator

    vor 1 Monat

    Berlin, Deutschland Audible Vollzeit

    Good storytelling starts with great listening. At Audible, that means each role and every project has our audience in mind. Because the same people who design, develop, and deploy our products also happen to use them. To us, that speaks volumes. ABOUT THIS ROLE Based in Berlin, Audible GmbH is looking for a customer focused and experienced Front Office...

  • Facilities Coordinator

    vor 2 Monaten

    Berlin, Deutschland JLL Vollzeit

    JLL supports the Whole You, personally and professionally. We are looking for a Facilities Coordinator for our Integrated Facility Management business line on our Amazon account dedicated team. About JLL We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve...

  • Logistics Coordinator

    vor 1 Monat

    Berlin-Friedrichshain, Deutschland DYM Resources GmbH Vollzeit

    **About the position**: **About the role**: We are looking for an experienced **Logistics Coordinator (M/F/x)** to join our team in Berlin. As a part of the Operations Team at DYM Resources, you will be at the forefront of managing goods flows, developing new transportation routes, and ensuring the seamless execution of commercial transactions. If you have a...

  • Workplace Experience Coordinator

    vor 2 Wochen

    Berlin, Deutschland Blacklane GmbH Vollzeit

    **YOUR CHALLENGE**: - Manage the front desk from 08:30 am to 5:00 pm, ensuring a friendly and professional atmosphere for all visitors and employees. - Welcome and greet guests, employees, and vendors, ensuring their needs are met and they receive appropriate assistance. - Oversee the reception area, ensuring it is clean, organized, and presentable at all...

  • Office Coordinator

    vor 1 Monat

    Berlin, Deutschland Wayfair Vollzeit

    The Wayfair Community Experience team operates physical environments that attract top talent, foster collaboration, nurture employee success and promote retention. Our vision is to provide effective, practical, and productive workplace environments that reflect Wayfair’s personality and provide a home for employees to thrive. Our teams are known to be fun,...

  • Office Coordinator

    Vor 3 Tagen

    Berlin, Deutschland Wayfair Vollzeit

    The Wayfair Community Experience team operates physical environments that attract top talent, foster collaboration, nurture employee success and promote retention. Our vision is to provide effective, practical, and productive workplace environments that reflect Wayfair’s personality and provide a home for employees to thrive. Our teams are known to be fun,...

  • Office Coordinator

    Vor 3 Tagen

    Berlin, Deutschland Wayfair Vollzeit

    The Wayfair Community Experience team operates physical environments that attract top talent, foster collaboration, nurture employee success and promote retention. Our vision is to provide effective, practical, and productive workplace environments that reflect Wayfair’s personality and provide a home for employees to thrive. Our teams are known to be fun,...

  • Corporate Receptionist

    Vor 3 Tagen

    Berlin, Deutschland JLL Vollzeit

    JLL supports the Whole You, personally and professionally. We are looking for a Receptionist for our Integrated Facility Management business line. About JLL We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and...

  • Finance and Administrative Coordinator

    vor 3 Wochen

    Berlin, Deutschland Linden Global Learning Support Services UG Vollzeit

    Job descriptionFinance & Administrative Coordinator in Berlin Full-time or Part-time (80%)9 of 10 international schools globally report that they do not have the resources to support the diverse needs of all learners. We are on a mission to change that. Who WE Are: From Berlin, the heart of Europe, to international schools and students around the globe, we...

  • Senior Operations Coordinator

    Vor 6 Tagen

    Berlin, Deutschland ONE Campaign Vollzeit

    **ABOUT ONE** ONE is a global movement campaigning to end extreme poverty and preventable disease by 2030, so that everyone, everywhere can lead a life of dignity and opportunity. We believe the fight against poverty isn't about charity, but about justice and equality. Whether lobbying political leaders in world capitals or running cutting-edge grassroots...

  • Residential Life and Community Coordinator

    Vor 4 Tagen

    Bard College Berlin, Deutschland Bard College Vollzeit

    Bard College BerlinResidential Life and Community CoordinatorThe Residential Life and Community Coordinator at Bard College Berlin will help to build an intellectually driven, diverse and engaged campus life by assisting with programs and services within Residential Life & Housing and Student Life. They are responsible for creating and maintaining a...

  • Residential Life and Community Coordinator

    vor 2 Monaten

    Bard College Berlin, Deutschland Bard College Vollzeit

    Bard College BerlinResidential Life and Community CoordinatorThe Residential Life and Community Coordinator at Bard College Berlin will help to build an intellectually driven, diverse and engaged campus life by assisting with programs and services within Residential Life & Housing and Student Life. They are responsible for creating and maintaining a...

  • Residential Life and Community Coordinator

    vor 2 Monaten

    Bard College Berlin, Deutschland Bard College Vollzeit

    Bard College BerlinResidential Life and Community CoordinatorThe Residential Life and Community Coordinator at Bard College Berlin will help to build an intellectually driven, diverse and engaged campus life by assisting with programs and services within Residential Life & Housing and Student Life. They are responsible for creating and maintaining a...

  • Maintenance Supervisor

    vor 1 Woche

    Berlin, Deutschland Formlabs GmbH Vollzeit

    To reinvent an industry, you have to build the best team. Join Formlabs if you want to bring groundbreaking professional 3D printers to the desktop of every designer, engineer, researcher, and artist in the world. Our Print Farm is where Formlabs employees can print whatever they dream of - from hobbyist projects to sophisticated designs. Print Farm gives...

  • Maintenance Supervisor

    vor 1 Woche

    Berlin, Deutschland Formlabs Vollzeit

    To reinvent an industry, you have to build the best team. **Join Formlabs** if you want to bring groundbreaking professional 3D printers to the desktop of every designer, engineer, researcher, and artist in the world. Our **Print Farm** is where Formlabs employees can print whatever they dream of - from hobbyist projects to sophisticated designs. Print Farm...

  • Office Administrator

    Vor 4 Tagen

    Berlin, Deutschland ProPharma Group Vollzeit

    ProPharma are looking for an experienced officer coordinator to join on a 6 month FTC starting end of April. The role will 30 hours per week with a minimum of 4 days per week based within the Berlin office. **Essential Functions**: - Representative of the ProPharma' s Office in Germany. - Be the first point of contact person for visitors and welcome them...

  • Human Resources Working Student

    vor 1 Monat

    Berlin, Deutschland Design Hotels AG Vollzeit

    Human Resources Working Student / Werkstudent (M/F/d) - Berlin_ IN A NUTSHELL You will work closely with the HR Coordinator and HR Manager on putting the HR talent and culture strategy into practice. You will support in optimizing the HR processes and driving people operations. In your role, you will support our teams located in Berlin, London, Singapore,...