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Senior Operations Coordinator
vor 4 Monaten
**ABOUT ONE**
ONE is a global movement campaigning to end extreme poverty and preventable disease by 2030, so that everyone, everywhere can lead a life of dignity and opportunity.
We believe the fight against poverty isn't about charity, but about justice and equality. Whether lobbying political leaders in world capitals or running cutting-edge grassroots campaigns, ONE pressures governments to do more to fight extreme poverty and preventable disease, particularly in Africa, and empowers citizens to hold their governments to account.
ONE's members are crucial to this work. They come from every walk of life and from across the political spectrum. They're artists and activists, faith and business leaders, students and scientists. They take action day in, day out — organizing, mobilizing, educating, and advocating so that people will have the chance not just to survive, but to thrive.
ONE teams in Abuja, Berlin, Brussels, Dakar, Johannesburg, London, New York, Ottawa, Paris and Washington DC, educate and lobby governments to shape policy solutions that save and improve millions of lives — and which every year are under threat from cuts and other priorities.
Employees of ONE work in a collaborative and creative environment. When you work for ONE, you will receive excellent benefits along with the opportunity to be part of an international organization and contribute to our mission to end extreme poverty and preventable disease.
**ABOUT THE OPPORTUNITY**:
The Senior Operations Coordinator will be responsible for the efficient administration and high quality operations for ONE's Berlin based colleagues in the areas of office management & administration; legal & compliance; IT; HR and finance.
The role is based in Berlin. This is a temporary position for about 15 months to replace a maternity cover. The ideal start date is July 2023.
**IN THIS ROLE YOU WILL**:
**Office administration**:
- Coordinate the administrative functions of the Berlin office including front of house, facilities management, office supplies
- Maintain internal controls and compliance with operations-related policies and procedures
- Lead the effective functioning of the office including negotiations with the landlord, vendors, and other service providers in the most cost effective manner
- Oversee office administrative duties including addressing general mail deliveries, distributing mail, and managing reception and welcome services
**HR**:
- With the direction of the Europe HR lead, support implementation of some HR processes and policies
- Help recruiter to coordinate recruitment process and interviews
- With the direction of the HR lead, serve as first point of contact to organize new joiners' onboarding
- Support the Europe HR lead to maintain statutory employment forms and documents and relationships with external providers.
**Legal & Compliance**:
- Support Legal Counsel for registration status, office leases, tax requirements
- Work on statutory compliance with health and safety legislation in the relevant country
- Partner with Legal Counsel on statutory compliance with GDPR in the relevant country
**IT**:
- Work with IT to provision mobile phones
- Partner with IT to hand out and retrieve configured computer equipment
- Organise office internet connections with local suppliers consulting with IT
**FINANCE**:
- Lead on the payment of Berlin office bills, managing invoices and credit card payments, managing cash flow, processing office-specific and staff expenses, entering finance codes on ONE's finance system
- Manage the treasury control and anticipate payments and funds requested to the Chief Financial Officer.
- Support Germany Director to manage the team budget. Assist the Europe Finance and Operations lead and Germany Director, with annual budgeting for ONE's operations in Germany and the monitoring and reconciliation of programme budgets.
- Submit Payroll data to Payroll Manager and Europe Finance and Operations lead.
- Liaise with payroll provider
- Support the Europe Finance lead on monthly reconciliations, bank account record management, month end and tax yearend financial processes, including the focal point for the finance team for audit support, codification and reconciliation purposes.
**Support to the Country team**:
- Help organise successful events, conferences and other activities
- Help organising travel and accommodation
**WHAT YOU BRING TO ONE**
- Bachelor's Degree or at least four years' experience in office management and general administration in Germany
- Familiarity with basic financial processes
- Highly proficient in Microsoft Office Suite (Word, Excel, Power-Point) and Google Suite
- Ability to manage multiple, shifting priorities under tight deadlines while performing in a fast-paced, collaborative environment
- Demonstrable interest in the causes ONE supports
- Ability to work in Germany** **is required
**LANGUAGE SKILLS**
Fluency in English and Germany required.
**PHYSICAL/WORK
