Partnership Action Fund, Project Management Support – Associate

JOB DESCRIPTION

Background Information – Job-specific

WEC Background:

The Water, Environment and Climate (WEC) portfolio, based in Vienna, and with offices based globally is part of the UNOPS Global Portfolio Office. The Portfolio has built strong partnerships and is effectively managing a portfolio of over 500 million USD over the last 15 years to support key initiatives with fund management, project implementation and administrative support.

WEC effectively operationalizes partners' agendas with global approaches, as well as regional and country specific activities focused on climate action, protection and conservation of the environment. Partners profit from WEC's ability to operationalize and/or scale up their important substantive agendas, including in support of key multilateral environmental and climate agreements, such as the Paris Agreement, the Cartagena Convention as well as the Sustainable Development Goals.

The NDC Partnership:

The NDC Partnership is a global coalition of countries and institutions collaborating to drive transformational climate action through sustainable development. In 2015, the world endorsed the Paris Agreement and the 2030 Agenda for Sustainable Development. Nations signal their commitments to the Paris Agreement through Nationally Determined Contributions (NDCs) – each country's strategy to cut its own greenhouse gas emissions and build resilience against the negative effects of a changing climate. The Partnership advances the goals of the Paris Agreement by bringing together nearly 200 countries and institutions in new ways to accelerate NDC implementation and enhance ambition over time. The Partnership's work through 120 partners supporting almost 80 countries produces many examples of impact, lessons learned and ideas for the future. The Partnership is governed by a Steering Committee, co-chaired by two country representatives. The Partnership's work is facilitated by a Support Unit based at World Resources Institute in Washington DC and the UNFCCC Secretariat in Bonn, Germany. UNOPS supports the NDC Partnership and its Support Unit through the Water, Environment and Climate (WEC).

Functional Responsibilities

Support PAF is monitoring and reporting (M&R) processes.

• Support the PAF Project Management Support Officer in compiling PAF's quarterly country update reports based on narrative progress reports submitted by the implementing partners (IPs).
• Ensure effective documentation and maintain timely update of PAF's M&R system and tools (SharePoint folder, project deliverables library, Monday board),
• Provide sound contribution to the Project Management Support Officer in extracting the lessons learnt and monitoring PAF progress and performance and ensure that relevant indicators are reflected in the NDC Partnership's M&E framework.
• Review project data for progress against planned key results areas and report on non-performing areas.
• Prepare data/statistics for monthly updates and contribute to the preparation of quarterly progress reports.
• Codify and organize folders, documents and deliverables attached to each grant process, observing NDC Partnership's information sharing practices and tools.
• Support the Country Engagement and PAF Core teams in the implementation of PAF-related processes and procedures, for instance, scheduling coordination calls with partners, facilitating Evaluation Committees, note-taking and similar tasks.
• Contribute to the development and implementation of the Monitoring & Evaluation plan including performance indicators and establishing baselines and methodology, in coordination with the project M&E and Reporting Officer;
• Prepare PAF reports and other communications materials for different stakeholders as needed.
• Ensure timely and quality submission of reports as identified in the project agreement through coordinating inputs and drafting reports related to project activities;
• Perform other related duties and tasks as assigned by the PM or PMSO, to contribute to the procurement and grants management processes.

Knowledge management and innovation

• Support the compilation of lessons learned as per the defined reporting format.
• Contribute to the dissemination and sharing of best practices and lessons learned for planning and knowledge building.
• Gather and maintain lessons learnt
• Set up and maintain records of project files and activity reports in hard and soft copy.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education

• Completion of Secondary education is required.
• A first-level university degree, preferably in Accounting, Project Management, Business Administration, Management, or a related field is desirable.

Experience

Required

• With a secondary education, a minimum of 6 years of relevant and progressive professional experience, preferably in the field of Project Management with focus on monitoring, recording, reporting, and coordination is required.
• Experience in Monitoring and Evaluation.
• Proficient use of Microsoft Office/Google Suite is required with an emphasis on gSheet and Excel.

Assets

• Experience of working for UN agencies or international organizations.
• Experience in grant management.
• Knowledge of international climate policy and environmental issues.
• Experience in international cooperation and/or project management.
• Experience with stakeholder and partner management.
• Experience in procurement and operations.

Language

• Proficiency in English is required.
• Knowledge of another official UN language (French, Spanish, Russian, Arabic, and Chinese Mandarin) is an asset.

** This is a Local ICA contract, therefore every EU nationality is eligible and encouraged to apply. However, please note that, as this is a Local position, regretfully, relocation support will not be provided to the selected candidate.

Contract type, level and duration

Contract type: Local ICA (LICA)

Contract level: LICA 6 / ICS 06

Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:

** This is a Local ICA contract, therefore every EU nationality is eligible and encouraged to apply. However, please note that, as this is a Local position, regretfully, relocation support will not be provided to the selected candidate.

Additional Information

• Please note that UNOPS does not accept unsolicited resumes.
• Applications received after the closing date will not be considered.
• Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
• UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
• Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
• We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.

Terms and Conditions

• For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
• For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
• All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
• It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.

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