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Project Coordinator

vor 3 Monaten

Berlin, Berlin, Deutschland British Council Vollzeit
Project Coordinator

Date:04-May-2023

Location:
Berlin, European Union, DE

Company:
British Council

We support peace and prosperity by building connections, understanding and trust between people in the UK and countries worldwide.

We work directly with individuals to help them gain the skills, confidence and connections to transform their lives and shape a better world in partnership with the UK.

We support them to build networks and explore creative ideas, to learn English, to get a high-quality education and to gain internationally recognised qualifications.

Working with people in over 200 countries and territories, we are on the ground in more than 100 countries. In we reached 650 million people.

Role Purpose


Supports the programme team in the implementation of programmes and contracts in compliance with British Council policies and procedures including financial admin, reporting and data collection, evaluation, operational project delivery and managing relations with delivery partners.


Role Context


This role sits within the Cultural Engagement (CE) Strategic Business Unit (SBU), with a split assignment of 80% for Education and 20% for English Programmes.

CE brings together our portfolio of work in Arts, Education, English and research.

Our portfolio is delivered through a set of globally led programmes that locates our work and impact within our strategic framework.

These programmes deliver our key performance indicators and impact ambitions.

All programme management and support roles deliver activities and projects within this global programme and strategic framework. Our programmes are funded by the British Council's grant in aid, through partnerships and external clients.


The British Council has a contextualised programme and project management framework with clear standards and procedures for programme management set out by the CE Centre of Excellence.

This framework is in line with Cabinet office functional standard for project delivery, FCDO Operating Framework and the Association for Project Management Body of Knowledge.


Main Accountabilities

Managing self and others

  • Holds vendors and suppliers to account for delivering services.
  • Has the ability to work independently and manage work load against project deadlines.

Financial Support

  • Plan and report on project financial plans and budget expenditure and forecasting to Head of Education and Programme Managers; manages smaller budgets.
  • Maintain clear and uptodate records on all financial transactions as per internal and external audit requirements.
  • Ensure relationships with vendors are maintained and payments are processed on time and in accordance with FABS online system (SAP Finance) guidelines.
  • Compliance to British Council financial policies and procedures and (if relevant) to external funder/partner requirements.

Project Management

  • Responsible for data management including timely data entry, quality assurance of data, undertaking basic analysis of monitoring data, and developing progress reports to meet needs of funders.
  • Supports internal compliance such as due diligence, records management, data collection and storage.
  • Manages grants administration, selection & evaluation, and procurement processes.
  • Manages eventsbased components and trainings within a programme.
  • Supports the Project / Programme Manager in implementing diversity mainstreaming action plans and contributes to this.

Relationship and Stakeholder Management

  • Manages relationships with clients/partners/stakeholders at appropriate level.
  • Manages relationship with vendors and suppliers and holds them to account for delivering services.

Equality, Diversity & Inclusion (EDI)

  • To actively contribute to an inclusive and antiracist organisational culture, being aware of your own biases, and taking action to mitigate against these. Ensuring people feel valued and are treated equitably, with support for people's wellbeing and mental health.
  • Understand the British Council's approach to equality, diversity and inclusion and how it applies to your role, and make time for learning and development relating to EDI and antiracism.

Conditions of employment

Proof of Identity requirements/right to work in country

Language requirements
German and English, both at B2 level (CEFR)

Person specifications

Qualifications

  • Minimum/essential_
Degree or proven experience in one of the British Council's portfolio areas (Arts, Education, English)

Role specific knowledge and experience

  • Minimum/essential_
  • Experience of working in a supporting role on programmes or contracts
  • Administrative and financial administration and reporting experience
  • Good understanding of basic concepts of monitoring and evaluation, and how they are central to good project management
  • Experience of working with external partners and stakeholders

British Council core skills
**Managing proje