Sales Operations Assistant/Associate

vor 4 Wochen

Munich, Deutschland Brainlab Vollzeit
Job Description

We are seeking an enthusiastic and proactive Sales Operations Assistant/Associate to join our Sales Operations team at our Munich headquarters. In this position, you are a trusted facilitator of the full sales cycle, proactively streamlining front-loading processes to ensure the seamless transition from pre-sales to post-sales. You work in close collaboration with our global sales and support team, amongst other internal and external stakeholders. The ideal candidate will have a service-oriented mindset, demonstrated experience in sales support and the ability to work both independently and collaboratively in a dynamic, international environment.

In this role, you will have the following responsibilities:

Pre-sales Activities

  • Serve as a key point of contact for customers and international colleagues, providing timely and accurate support in daily interactions.
  • Co-ordinate and administrate tenders, assist in planning and coordination of product demonstrations and customer in-house visits and reference site visits.
  • Assist with sales forecasting and planning, ensuring that sales targets and forecasts are accurately reflected and regularly updated.
  • Customer Data Maintenance in ERP and CRM systems.

Order Processing

  • Coordinate customer orders, assist with revenue planning and follow up to ensure accurate and timely shipments and payments.
  • Manage the administration of regional sales activities, supporting our local sales representatives, support engineers, distributors, and other internal departments.
  • Collaborate with cross-functional teams, including finance, analytics, and legal, to ensure compliance with contracts, accurate revenue tracking, and seamless data flow across integrated platforms.

Post-sales Activities

  • Serve as a key point of contact for customer follow-up, ensuring satisfaction and handling inquiries regarding shipments, payments, or service.
  • Review and follow up on installation documentation, revenue processing, account receivable and invoice correction.
  • Coordinate documentation for Audits.

Qualifications

  • Education & Experience: A commercial education with experience in sales support or customer service within an international environment.
  • Technical Skills: Strong computer skills with proficiency in integrated IT solutions, such as SAP and Salesforce.com.
  • Communication Skills: Excellent verbal and written communication skills. Fluency in English and Polish is required; additional language skills are a plus.
  • Personal Attributes: A proactive mindset with strong problem-solving skills and keen attention to detail. Demonstrates a high degree of ownership over responsibilities, taking initiative to drive tasks forward and continuously improve processes. Capable of working both independently and collaboratively, showing accountability for results and a commitment to supporting team success.
  • Organizational Skills: Capable of thriving in a fast-paced environment, managing multiple tasks effectively and meeting tight deadlines.


Additional Information

  • A mutually-supportive, international team
  • Meaningful work with a lasting impact on medical technology
  • 30 vacation days, plus December 24th and December 31st
  • Flexible working hours as well as hybrid work model within Germany
  • Bike leasing via cooperation partner "BikeLeasing"
  • Parking garage and safe underground bike storage
  • Award-winning subsidized company restaurant and in-house cafes
  • Variety-rich fitness program in our ultra-modern 360m2 company gym
  • Regular after work, team, and company events
  • Comprehensive training and continuing education opportunities

Ready to apply? We look forward to receiving your online application including your first available start date and desired salary. 

Contact person: Leonie von Leoprechting

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