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Procurement Officer
vor 4 Monaten
Your role
As procurement officer, you will be in charge of:
procuring a wide range of products and services. The core activity of this position will concentrate on the purchase of consultancy services but also diverse scientific equipment, plastic-glassware and chemicals will be part of the daily ordering routine. developing and managing calls for tender for pan-EMBL projects (mostly for services) according to EMBL Financial rules and Regulations upon request.Main duties:
accurate and timely procurement of products and services and order monitoring responsible for the negotiation and preparation of consultancy contracts and their extension guarantee cost-effective purchase of all materials and services whilst ensuring compliance with the EMBL policies and procedures seek and partner with reliable suppliers, request quotations, negotiate effectively while maintaining mutually beneficial relationships provide first-rate customer service to ensure a high level of customer satisfaction and alleviate scientific community from all purchase related administrative tasks draft procurement desk instructions and procedures as requested actively engage in the improvement of procurement processes develop and manage calls for tender for pan-EMBL projects (RFI, RFQ, drafting scoring matrix, evaluating tender, assisting and organising bidder interviews) draft tendering templates to be used by all EMBL sitesClosing date: 4 July 2024
Contract duration: 3 years (renewable)
Grading: Grading: 5 (monthly salary starting from 3,5k EUR after tax + other paid benefits)
Reference number: HD02621
Related
You have
To perform the job successfully, the candidate should demonstrate the ability to:
work with diverse cultural backgrounds, contribute to building a positive team spirit and create a harmonic and fruitful work environment work with integrity and ethics, promoting a harassment-free environment approach others in a tactful and constructive manner manage multiple tasks simultaneously work independently under minor supervision. The individual should also possess strong communication and organisation skills to deal with various levels of management and staff within the organization and with vendors.
Excellent spoken and written English language skills is a must. German would be an advantage. A high level of engagement, trustability/reliability, friendliness, helpfulness and service-oriented personality is required for this position.
Qualifications and Experience
The ideal applicant should have a sound and adequate hands-on work experience in procurement (at least 6 years) preferably in a dynamic, challenging and international academic research environment.
The candidate should demonstrate the ability to draft and manage a complete tendering process from tender drafting to bids scoring/evaluation and contract award.
A University degree in Procurement/Business Administration or equivalent commercial education is demanded. Distinctive commercial understanding and a high sense of service is expected.
You might also have
Familiarity both with SAP and Workday ERP systems is advantageous.
EMBL has embarked on a journey towards a more efficient, more streamlined and interconnected future as we introduce the Workday cloud-based platform in the HR, Finance and Procurement areas; a cutting-edge solution that promises to redefine how the EMBL Administration operates and interacts and enhance collaboration across the organization. The Workday solution will replace the current SAP ERP system. The post will therefore require mastering computing tools and the successful candidate is expected to demonstrate a profound interest and affinity for digitization and embrace change. Currently, the Purchase Department works with the SAP MM module (Material Management). The Workday implementation for the procurement part is planned during the course of 2025-2027.
