Executive Secretary

Executive Secretary

Entity: Daikin Europe HQ Job Category: Human Resources Location:

Oostende, West Flanders, BE

Job Requisition ID: 1332

Daikin Europe NV (DENV) is a subsidiary of Daikin Industries Limited, a Japanese outstanding company and worldwide the biggest developer, producer and supplier of HVAC-R (heating, ventilation, air conditioning and refrigeration) solutions, including heating pumps and cooling technology.

DENV is Daikin’s sales, R&D, and production headquarters for Europe, the Middle-East and Africa. The headquarter has Belgian offices in Brussels, Ghent and Ostend, as well as 8 production plants, 24 sales subsidiaries and offices and a whole network of independent distributors and dealers across the EMEA region.

Make your mark at the world's largest HVAC company 

Why You’ll Love Working for Daikin: 

We’re a group who operate with a people-centered mindset, believing in the unlimited potential of each employee, with a goal of driving our company to its fullest potential. 

Our goal is to “Perfect the Air”. We do this through cutting-edge innovation & sustainability efforts while meeting the HVAC needs of thousands of customers - expanding over 160 countries 

Our culture is unrivaled.

Daikin operates under 8 Core Values which are embedded into every aspect of our business. It’s through these values that we continuously strive to build a place where everyone can be authentic, feel valued and heard, and have a sense of purpose and belonging. 

The Executive Secretary provides administrative support to the Top Management in the Executive office and their functional business areas. In this role, you will work with a diverse group of important external callers and visitors as well as internal contacts at all levels of the organization.

Independent judgment is required to plan, prioritize, and organize a diversified workload as well as recommend changes in office practices or procedures. 

A Day in the Life of An Executive Secretary : 

Provide comprehensive administrative support to the Top Management including complex calendar and email management, creating reports and presentations, processing expenses, drafting, editing, and distributing internal and external communications with discretion and professionalism. 

Ensure support to the Board of Directors to ensure smooth communication between our executives, staff, clients and internal departments, demonstrating credibility, trust, and support. 

Communicate directly, and on behalf of the Board of Directors with the broader Executive team, company leaders, external clients, and others on a variety of topics and initiatives. 

Support onsite meetings, including scheduling and follow-up, coordinating logistics, catering, travel etc. as needed. 

Arrange travel including flights, hotels, rental cars, restaurant reservations, and site tours. 

Provide excellent customer service to both internal and external customers 

What’s in It For you: 

The ability to make an impact and shape your career with a company that is passionate about growth  A really great place to work  A nice international environment  A fixed long term contract  The support of an organization that believes it is vital to include and engage diverse people, perspectives, and ideas to achieve our best 

What you will Bring: 

Your profile:

A bachelor’s degree in Business Economics or a related field 

fluent in Dutch & English (Highly important for the role) 

5+ years of related experience required in working in an executive assistant role supporting C-Level executives. 

Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint) 

Ability to communicate effectively and professionally and to manage multiple tasks autonomously 

Positive & enthusiastic personality 

Active listening skills 

Organised & Perseverant 

Structured and process-driven 

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