Purchasing Manager

The venue…

SOHO HOUSE BERLIN is a private members' club and hotel in a listed building in the heart of the capital. In addition to restaurants, a fitness studio, rooftop pool, in-house cinema and a spacious spa area, the hotel offers 65 rooms in various sizes, 20 flats and four lofts. In addition to Berlin and Great Britain, there are other houses in the USA, Toronto, Barcelona, Amsterdam, Istanbul and Mumbai. The SOHO HOUSE includes the concept store THE STORE X. THE STORE X is a platform for ideas and culture. The range includes fashion, art, design and also attracts a global community of creative people to 180 The Strand in London, Soho House Berlin and Soho Farmhouse in Oxfordshire. Our aim is to present a new kind of experience space that exceeds customer expectations of traditional retail and shopping.

The role... ***German speaking only***

The Purchasing Manager is responsible for supervising the purchasing, receiving, inventory tracking, and storage of inventories.

Key Accountabilities...

• To maintain supplier relationships
• To be responsible for receiving team members (if applicable) in all aspects from recruiting, training, preparing schedules, reviewing and dealing with any performance issues
• To participate in any regular operations meetings
• To conduct regular audits to ensure existing deals are being exercised; costs and budgets are being upheld
• To inform General Manager, Head of Operations and where applicable CFO, MD and Group Purchasing on current deals being exercised, future plans and potential brand opportunities.
• To be responsible for weekly counting and reporting due every Monday and Tuesday.
• To maintain count of beverages and oversee stores/cellar
• To input stock count into Adaco, process weekly transactions and coordinate with Finance
• To produce final COS for entire house, including MiniBar, Events, Club
• To be responsible for daily ordering and purchasing
• To order stock ensuring you are always checking against stock par levels
• To process any orders upon approval from General Manager
• To maintain Adaco
• To conduct inventory maintenance 2-4 times a week.
• To check stock counts in all stock rooms against posted counts and against pars.
• To reorganise all rooms as necessary, reposting amounts, replacing count sheets, re-boxing, removing, and reporting.
• To check on bar maintenance/beverage availability behind bars/meet with Bar Manager weekly for issues of 86, etc.
• To check on floor pars for all CGS, report any trouble with stock needed vs. budget to GM, Club Manager, and Inventory Controller.
• To create an ongoing inventory of obsolete items, intended depletion of items prior to brand changes, etc
• To update stock sheet for entire House: on floor/in storage/on order/over-behind par
• To support with the maintenance of equipment (beer lines, espresso machines, etc)
• To purchase all supplies for food and beverage department, including paper, pens, office supplies, to go boxes, bar supplies, etc.
• To maintain proper inventory levels for all F&B supplies
• To process invoices and manage deliveries
• To support with any Health & Safety assessments ensuring we meet the required standards
• To control CGS and maintaining proper inventory pars
• To perform other reasonable duties as required

Benefits...

• 2 paid 'Volunteer Days' per calendar year (to support charitable causes).
• Soho Friends Membership
• Monthly movie screenings in the in-house cinema with current movies
• Monthly workout opportunities (including inter-departmental).
• 50% discount on our Cowshed products
• Discounts with external providers (corporate benefits)

We would like to point out that we will store and process your data within the scope of the application process in accordance with the provisions of the Federal Data Protection Act.