Part-time Administrative Assistant

Vor 5 Tagen

Baumholder, Rheinland-Pfalz, Deutschland Cherokee Federal Vollzeit 25.000 € - 40.000 € pro Jahr

Job Description
Part-Time Administrative Assistant
Facilitating communication between participants, their families, and external medical and social service agencies. Gather and enter intake information from participants into the automated enrollment software. Take charge of administrative office operations, including maintaining participant files, delivering participant services, and assisting with supply procurement. Contribute to the preparation of office reports and the transmission of program data.

Compensation & Benefits
Estimated Starting Salary Range for Administrative Assistant: $16.39

401K and other possible benefits as provided. Benefits are subject to change with or without notice.

Administrative Assistant Responsibilities Include

  • Greets participants and provide information regarding eligibility for services.
  • Measures WIC Overseas participants (height and weight).
  • Screens for eligibility, as outlined in DoD WIC Overseas Policy and Procedure Manuals.
  • Explains required forms.
  • Obtains signatures.
  • Collects demographic and financial information and prepare participant files.
  • Enters accurate data into the computer system.
  • Issues drafts following DoD Policy and Procedures and maintain an audit trail.
  • Issues appropriate WIC Overseas termination notices to participants.
  • Monitors and secure draft inventory.
  • Assists in managing daily participant flow in a timely manner.
  • Answers incoming calls, determines caller's need, triages call appropriately, and schedules needed appointments.
  • Manages participants' files.
  • Provides requested reports accurately and in a timely manner.
  • Prepares daily statistics on participant services.
  • Prepares data for transfer.
  • Backs up computer at the end of the day.
  • Maintains documentation of missed appointments and perform outreach to reschedule participants.
  • Assesses participant service needs to include participant satisfaction surveys.
  • Assists WIC Overseas Certified Professional Authority (CPA) as needed.
  • Attends meetings and other training as assigned.
  • Participates in community events and briefings.
  • Works as a team to keep the office clean, safe, comfortable, and functional.
  • Maintains HIPAA standards.
  • Maintains office schedule for participants, ensuring appropriate time is allowed for each type of appointment.
  • Performs other job-related duties as assigned.

Administrative Assistant Experience, Education, Skills, Abilities Requested

  • High school diploma or equivalent with secretarial, administrative/business office/ medical office experience. Business training or associate degree preferred. Experience in a healthcare related field desirable
  • Good communication skills, basic math, recordkeeping skills, ability to work without constant supervision and ability to handle several tasks at once.
  • May require travel by Privately Owned Vehicle (POV). Current acceptable driver's license, e.g., USAREUR/International and personal vehicle for use in carrying out required duties. Personal auto liability insurance is mandatory.
  • Knowledge and experience with IBM compatible computer, MS word or WordPerfect, and Excel software.
  • Must keyboard 40-60 WPM.
  • Working knowledge of office equipment.
  • Must be able to lift and carry a minimum of 50 pounds.
  • Must pass pre-employment qualifications of Cherokee Federal

Company Information
Cherokee Nation Aerospace and Defense, LLC, provides support, services, and solutions to federal and commercial customers. The company takes a personalized approach to solving our clients' toughest challenges, helping you make the most of your skills. CNAD is part of Cherokee Federal – a team of tribally owned federal contracting companies. For more information, visit cherokee-

Searchable Job Titles

  • Office Administrator
  • Executive Assistant
  • Administrative Coordinator
  • Office Manager
  • Administrative Specialist

Keywords

  • Administration
  • Assistant
  • Clerical
  • Office Support
  • Administrative Support

Legal Disclaimer
All qualified applicants will receive consideration for employment without regard to protected veteran status, disability or any other status protected under applicable federal, state or local law.
Many of our job openings require access to government buildings or military installations. Candidates must pass pre-employment qualifications of Cherokee Federal.

  • Administrative Assistant

    Vor 6 Tagen

    Baumholder, Rheinland-Pfalz, Deutschland Ladgov Corporation Vollzeit 30.000 € - 40.000 € pro Jahr

    Job Title: Relocation Readiness AssistantLocation: Baumholder, GermanyTravel: N/ADuties:  Attend, participate in meetings and conferencesResearch and provide country specific information and briefings Prepare training handouts and materials for community, assist in setting up briefing roomPerform training classes in support of the Relocation Readiness...

  • Recreation Assistant NF-02

    Vor 5 Tagen

    Baumholder, Rheinland-Pfalz, Deutschland Army Installation Management Command Vollzeit 30.000 € - 50.000 € pro Jahr

    SummaryThis position is located at Baumholder Hall of Champions Fitness Center.Incentives and BonusesIncentives will not be paid.DutiesHelpIn a patron usage facility, circulates among patrons to assure service is satisfactory; receives and resolves customer complaints; provides information and general instructions on the use of equipment, facilities and...

  • Administrative Support Assistant

    vor 1 Woche

    Baumholder, Deutschland US Army Installation Management Command Vollzeit

    **Duties**: - Receives children, youth, parents, and other visitors in a courteous and professional manner. Answers telephones, ascertains nature of call, and directs caller to appropriate staff. - Ensures parents, children, youth, and visitors properly sign into the program prior to passing the reception area of the facility. Monitors children’s...

  • Administrative Support Assistant

    vor 1 Woche

    Baumholder, Deutschland U.S. Army Medical Command Vollzeit

    **Duties**: - Serves as the point of contact for the day-to-day front office operations of a veterinary clinic. Coordinates with clinic management to establish clinic schedule and appointment availability. - Receives telephone calls and visitors to the clinic, determines the nature of call or visit, obtains identifying information, and verifies the...

  • Dol Vets Tap: Employment Facilitator

    Vor 2 Tagen

    Baumholder, Deutschland Serco North America Vollzeit

    Position Description: **JOIN OUR TEAM** to assist and prepare over 200,000 Servicemen and women who separate annually from the United States Military begin a new life chapter as a civilian. Many of those who separate from the military have transition plans while others find becoming a civilian a daunting task. The Department of Labor (DOL) Veterans’...

  • Administrative Support Assistant

    Vor 2 Tagen

    Baumholder, Deutschland US Army Installation Management Command Vollzeit

    **Summary**: This position is located at Baumholder, Germany. **Child and Youth Services (CYS) Employee Childcare Fee**: - First Child: 100% childcare fee discount (all CYS employees working at least 15 hours) - Second and Subsequent Child: 25% childcare fee discount (all CYS employees working at least 15 hours) **Incentives and Bonuses** - Incentives...

  • Dol Vets Tap: Employment Facilitator

    vor 2 Wochen

    Baumholder, Deutschland Serco North America Vollzeit

    Position Description: **JOIN OUR TEAM** to assist and prepare over 200,000 Servicemen and women who separate annually from the United States Military begin a new life chapter as a civilian. Many of those who separate from the military have transition plans while others find becoming a civilian a daunting task. The Department of Labor (DOL) Veterans’...

  • Dol Vets Tap: Employment Facilitator

    Vor 2 Tagen

    Baumholder, Deutschland Serco North America Vollzeit

    Position Description: **JOIN OUR TEAM** to assist and prepare over 200,000 Servicemen and women who separate annually from the United States Military begin a new life chapter as a civilian. Many of those who separate from the military have transition plans while others find becoming a civilian a daunting task. The Department of Labor (DOL) Veterans’...

  • Animal Health Assistant Nf-03

    Vor 7 Tagen

    Baumholder, Deutschland U.S. Army Medical Command Vollzeit

    **Duties**: - May assist veterinarian to prepare for and during surgical procedures, to include preparing surgery packs, scalpel blades, and suture material, monitoring a patient using an anesthetic machine. - May serve as scrubbed surgical assistant. Applies knowledge of preventive care, disease prevention, lifestyle risks, and veterinary care to provide...

  • Animal Health Assistant Nf-03

    Vor 7 Tagen

    Baumholder, Deutschland U.S. Army Medical Command Vollzeit

    **Duties**: - May assist veterinarian to prepare for and during surgical procedures, to include preparing surgery packs, scalpel blades, and suture material, monitoring a patient using an anesthetic machine. - May serve as scrubbed surgical assistant. Applies knowledge of preventive care, disease prevention, lifestyle risks, and veterinary care to provide...

  • Animal Health Assistant Nf-03

    Vor 7 Tagen

    Baumholder, Deutschland U.S. Army Medical Command Vollzeit

    **Duties**: - May assist veterinarian to prepare for and during surgical procedures, to include preparing surgery packs, scalpel blades, and suture material, monitoring a patient using an anesthetic machine. - May serve as scrubbed surgical assistant. Applies knowledge of preventive care, disease prevention, lifestyle risks, and veterinary care to provide...

  • Assistant Superintendent

    vor 2 Wochen

    Baumholder, Deutschland Conti Federal Services Vollzeit

    **This position does not require relocation, however, it requires rotational travel. Two weeks home for every 6 months on the project (typical).** Conti Federal Services is a leading global construction and engineering company that has delivered some of the most demanding projects for the U.S. federal government. With roots dating back more than 115 years,...