Operations & Finance Assistant

(This job is open to candidates across Europe, not just Germany)

About Longship Marketing:

Longship Marketing is a remote-first agency helping brands grow through performance marketing and e-commerce operations. Our distributed team of 15+ professionals across Europe values flexibility, ownership, and getting things done.

You'll be supporting operations and finance across three interconnected businesses:

• Longship Marketing GmbH (the company you'll be contracted to)
• Longship Commerce GmbH - which owns our portfolio of e-commerce sites
• Dx3 Services UG - which runs our 'Dx3 Labs AI' sister services business for AI automation

All three businesses intersect with Longship Marketing, but extend beyond a traditional marketing agency—you'll be working with a group of companies.

We're now hiring a part-time Operations & Finance Assistant (approx. 20 hours/week) to own our internal operations and finance processes. This is a role for someone detail-driven, experienced, and proactive—someone who brings established systems and processes, and who can work independently to improve how we operate financially.

What You'll Do

• Own the end-to-end invoicing process: create client invoices, purchase orders, and track payments
• Review, process, categorize, and file contractor and vendor invoices
• Manage financial communications with German tax offices, accountants, and banks
• Support the bookkeeper with documentation, transaction categorisation, and reconciliation
• Maintain and improve systems for financial admin and documentation management
• Research and implement tools or methods to streamline invoicing, payments, and finance operations
• Handle insurance, tax, and social security administration tasks
• Prepare financial documentation and internal reports for leadership
• Lead process improvement projects to optimize finance and operations workflows
• Take on strategic research and analysis projects related to finance operations

Requirements (Necessary)

• Fluent in German & English
• Based in Europe, able to work remotely across EU business hours
• Proven experience in finance operations, accounting support, or operations management
• Brings established systems and processes—doesn't just complete tasks but improves them
• Self-starter who works independently and takes full ownership of outcomes
• Reliable, organised, and accurate with details—especially financial data
• Comfortable using modern tools (Google Workspace, Asana, Slack)
• Confident managing communications with German authorities, banks, and vendors

Nice to Have

• Experience in e-commerce operations or vendor management across multiple entities
• Strong familiarity with German accounting, tax, or payroll processes
• Active interest in automating tasks with tools like , , or AI assistants
• Knowledge of P&L tracking, budget management, or basic forecasting
• Experience coordinating finance operations across multiple legal entities
• Track record of implementing systems that reduce manual work

What we offer

• Join an international, fully remote team based around the world
• Flexible working hours: outside of critical meetings, work the hours that suit you and your lifestyle best
• Asynchronous working with meaningful calls - we don't waste time, but we invest in team connection (very few hours in 'check-in' calls or client meetings) - Slack, Loom, and occasional Zoom
• Space for taking initiative and pushing forward your own ideas
• Access to the courses and training materials you need to grow in this position
• A team-first culture that is supportive and stable. Our core team has been working together for years which pays testament to our focus on the team and well being?
• 28 holidays per year + national holidays
• Use premium, cutting-edge tools in AI and automation with pro licenses (or self-hosted) of OpenAI, Claude, Perplexity, n8n,

To apply, please visit the following link and submit your application:

Job Type: Part-time

Pay: 14,00€ - 20,00€ per hour

Expected hours: No less than 20 per week

Language:

• German (Required)
• English (Required)

Work Location: Remote