Personal Assistant

Job Overview

We are seeking a dynamic and highly organized Personal Assistant to provide comprehensive administrative support to our executive team. This role is vital in ensuring smooth daily operations, managing schedules, coordinating projects, and handling a variety of clerical tasks with precision and professionalism. The ideal candidate will thrive in a fast-paced environment, demonstrating exceptional organizational skills, proactive problem-solving, and a positive attitude. This paid position offers an exciting opportunity to contribute to the efficiency and success of our organization while developing valuable skills in office management and executive support.

Responsibilities

• Manage and maintain complex calendars using Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and events with attention to detail.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing itineraries for executives.
• Handle incoming calls with professionalism using multi-line phone systems and phone etiquette, screening and directing inquiries as needed.
• Prepare, proofread, and transcribe documents, emails, reports, and correspondence with accuracy and clarity.
• Organize files both electronically and physically through efficient filing systems to ensure easy retrieval of information.
• Support event planning activities by coordinating logistics for meetings, conferences, or company events.
• Assist with bookkeeping tasks using QuickBooks or similar software, including data entry and basic bookkeeping responsibilities.
• Conduct office management duties such as ordering supplies, maintaining office equipment, overseeing front desk operations, and managing office inventory.
• Provide executive administrative support through project coordination, task prioritization, and deadline management.
• Maintain confidentiality of sensitive information while demonstrating excellent discretion at all times.
• Perform clerical duties such as data entry, proofreading documents for accuracy, transcription of audio or written content, and filing essential records.
• Support customer service efforts by addressing inquiries professionally via phone or email and ensuring a positive experience for clients or visitors.

Experience

• Proven experience as a Personal Assistant or in an administrative support role within an office environment.
• Demonstrated expertise in office management tasks including filing systems, front desk responsibilities, and data entry.
• Strong proficiency in Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace (Gmail, Docs), and familiarity with DocuSign for electronic signatures.
• Experience with QuickBooks or other bookkeeping software is preferred but not mandatory; strong organizational skills are essential regardless.
• Excellent typing speed combined with meticulous proofreading abilities to ensure error-free documents.
• Skilled in project coordination with the ability to multitask effectively across various assignments simultaneously.
• Exceptional phone etiquette skills coupled with experience managing multi-line phone systems confidently.
• Knowledge of calendar management tools such as Microsoft Outlook Calendar is highly desirable.
• Prior experience supporting executives or senior management is advantageous but not required; a proactive attitude toward learning is key. Join us as a Personal Assistant where your organizational prowess will empower our leadership team to focus on strategic initiatives while you keep daily operations running seamlessly This role promises an engaging work environment filled with opportunities to grow your administrative expertise while making a meaningful impact every day.

Job Type: Part-time

Pay: 30,19€ - 40,72€ per hour

Work Location: Remote