Team Assistant, Advisory

Department:
Core - Business Infrastructure & Operations

Location:
Berlin, Germany

Description
We are looking for a Team Assistant to join our fun, supportive and international team in Berlin. As a Team Assistant, you will provide an extensive and complex range of organisational and administrative tasks in support of our Advisory Management team. The ideal candidate will thrive on project management, coordination, organisation and will be a self-starter. This position is open to both entry-level candidates and those with extensive administrative experience.

We are looking for someone with excellent organisational skills, who is a confident communicator, who is fluent in English, capable of dealing with people at all levels, and always maintains confidential and professional communication.

Reliability and adaptability are vital for this role, together with the ability to work independently and to be flexible on handling various organisational tasks with changing deadlines and priorities.

Contract Type:
Fixed-Term (Maternity Leave Cover)

Duration:
14 months

Key Responsibilities

• Overseeing the setup and maintenance of Advisory projects in Enterprise Resource Planning (ERP) and Salesforce, ensuring accuracy of project data and acting as the main contact point for updates
• Coordinating the contract signature process for our Central European Advisory team, ensuring proper documentation and filing
• Supporting Advisory operations through administrative tasks such as creating templates, procurement, and document translations
• Organising internal team activities, including quarterly local events and offsites

What we are looking for
Required attributes:

• Ability to speak and write in English (C1)
• Excellent interpersonal skills with ability to build relationships at all levels
• A self-starter, with a positive, can-do attitude, able to juggle a variety of tasks at any one time and able to plan ahead
• Passionate about teamwork while being able to work independently
• Excellent project management and organisation skills, time management and attention to detail
• Strong ability to communicate clearly and professionally with both internal colleagues and clients
• Extensive experience with MS office applications

Desirable attributes:

• Work experience as a team assistant or within an administrative/project support position
• Proven experience working for a fast-growing professional services business or in a contract/legal administration environment
• Experience with CRM systems, such as Salesforce, Microsoft Dynamics or other platforms
• Basic knowledge of German would be a plus

Even if you do not meet all the requirements and are interested, please still apply and let us know your motivations.

What we offer
Some of the benefits we include are:

• Employee Assistance Programme (EAP)
• Spendit Card
• BVG Job Ticket
• Bike Leasing
• Parental Support

At AER, we are committed to offering flexibility in the way we work. Most of our roles are hybrid with a mix of in-office/home working and potentially adjustable working hours. Let's discuss what works for you and AER during the interview process.

The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy, and maternity.

To apply, please submit your Résumé / CV, a personal summary, your salary expectations and please inform us of your notice period.

Unfortunately, we are unable to accept applications via email, telephone, or social media platforms. To be considered for this position, please submit your application using the link provided. Applications submitted through any other channel will not be reviewed.