Admin Assistant

ABOUT US

We are a globally acclaimed people agency, but we are more than an agency— we are the industry-leading staffing partner that transforms connections between people and brands into unforgettable experiences.

Award-Winning Excellence: Standing tall as an industry leader, Elevate redefines brand-consumer relationships with positive human connections and high-impact experiences.

Global Presence: With strategic offices in London, Paris, Berlin, Atlanta, and LA and a network of partner agencies spanning the globe, Elevate is your unparalleled global events staffing agency. Our partnerships include collaborations with industry giants such as Formula 1, Meta, Disney, Coca-Cola, Octagon, Jack Morton, On Location, and more.

Innovation: Elevate doesn't just keep up; we lead the way in staffing, using innovation and insight to create extraordinary moments.

More Than Staffing: Elevate goes beyond staffing. ESG and DEI are at the absolute forefront of everything we do. Our industry-leading, data-driven reporting tool, Impact, provides real-time insights backed by over 250 individual data points empowering, brands to understand and connect with their consumers.

ELEVATING PEOPLE & PURPOSE

As a people-centric agency, we pride ourselves on the authenticity and individuality of our team—a true reflection of our People-People Company Value. Our commitment to Elevating Purpose goes beyond words, with concrete actions in our social and environmental initiatives. We firmly believe in the importance of inclusive organisations, and the staffing industry, and we're proud to be at the forefront of this movement.

Fairness is at our core. We believe in hiring the best person for the job and valuing our team's diverse mix of cultures, perspectives, skills, and experiences. We absolutely welcome applications from anyone with a disability and ask you to indicate if you require any adjustments during the interview or application process so we can support you.

THE ROLE

The Admin Assistant & Office Support role provides the exciting opportunity to get involved in all areas of our Germany business and will provide essential administrative support to our team. In this exciting and pivotal role, you won't just be filing paperwork — you'll be the go-to person who keeps the team connected, schedules on track, and the office humming. This is your chance to step into a role that's as rewarding as it is essential, where no two days are the same and your impact is felt across every corner of the organisation.

This role is initially one day per week with the potential to extend to more days, you will be expected to work within our office in Berlin for all shifts worked. There may be some Saturday work required. Speaking German is also a necessity as the role will liaise with German speaking clients, contacts and staff.

ROLES & RESPONSIBILITIES

• Provide day-to-day administrative support to the team and leadership
• Supporting our Staffing team with administrative actions such as creating staff profiles, ad hoc support with booking staff, Right to Work documentation checking, reviewing and checking timesheets
• Payroll support and invoice management
• Letter correspondence and management
• Manage calendars, schedule meetings, and coordinate appointments
• Handle incoming calls, emails, and correspondence professionally
• Maintain filing systems and ensure office documents are organised and up to date
• Order and manage office supplies and equipment when required
• Assist with travel arrangements and event planning
• Support onboarding of new employees and liaise with HR and Operations as needed
• Contribute to a positive and productive office environment

REQUIREMENTS, SKILLS & EXPERIENCE

• German and English speaking required
• Background as "Bürokauffrau-/ kaufmann" would be an advantage
• Office administration experience
• Excellent organizational and time management skills
• Strong written and verbal communication skills
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort with technology
• Ability to work independently and manage multiple priorities
• A problem-solver with a can-do attitude and a team-first mindset

SALARY AND BENEFITS

This role offers a salary of €560/month mini job contract for 8 hours of work per week. The hourly salary is €16.10. This role has the potential to increase to more days.

Elevate also has an incredible benefits package covering health and wellbeing, work environment and culture, development and financial support. Some of our benefits include:

• Annual bonus opportunity
• Contribution to fitness kit
• Contributions to your home office environment
• Summer and winter company parties
• A very competitive holiday allowance
• Charity and volunteering days
• A mentoring programme
• Access to therapy and mental health first aiders
• Perkbox access

Job description is not all inclusive. Elevate reserves the right to amend this job description at any time. Ready to Elevate Your Career? Apply Now and Be Part of Something Extraordinary #ElevateYourCareer #JoinUsNow