Administrative Assistant to the Athletic and Activities Department

vor 2 Wochen

Oberursel, Deutschland Frankfurt International School Vollzeit 30.000 € - 45.000 € pro Jahr

The Athletics and Activities Department at Frankfurt International School in Oberursel is looking for a qualified, organized and engaged part time (50%) Administrative Assistant effective 1 December 2025.

Qualifications/Experience required:

  • Passion for and familiarity with international school athletic and activity programs
  • Experience and understandings of database administration and Google Suite or like programs
  • Proven track record in event coordination and management
  • Proficiency in engaging diverse age groups (age 3 - Adult) and cultural groups within a school setting
  • Fluent English speaker with solid written communication skills
  • Knowledge of German (preferred)
  • First Aid and CPR certification (preferred)

Expectations:

  • Highly organized
  • Customer service focus, team oriented, willingness to adapt to varying needs of the members within the Athletics and Activities department, FIS colleagues, REAL and coaching staff, students as well as the FIS Community at large
  • Prioritizes tasks and sets measurable goals
  • Strong ability to problem solving in a timely manner with a solution-oriented mindset
  • Adjusts quickly to changing or unexpected situations and schedules
  • Demonstrates attention to detail on projects, tasks and commitments
  • Assists Athletic Director with organization and operating procedures
  • Work hours and vacation time in-line with the needs of the Athletic and Activities Department
  • Keeps organized physical and virtual work space
  • Carry-out any other responsibilities that are delegated by the Athletic and/or Activities Director

Performance Responsibilities:

  • Supports the Activities Director in the administration of the Activities Program
  • Supports the Athletic Department as agreed upon with Athletic and Activities Directors

Primary Responsibilities:

  • REAL Program Administration including Kids Club
  • Point of contact for inquiries from instructors, parents, students, faculty and staff
  • Assists in yearlong management of REAL Activities program
    • Course and class creation
    • Registration and cancellation process
    • Invoices. Refunds and Payments
    • Kids Club management (scheduling, staffing, communication)
  • Management and maintenance of files and records pertaining to instructors and coaches

  • Liaises with FISW REAL Coordinator

  • Athletic and Activities Department General Responsibilities

  • Assists in organization and coordination of select sports tournaments, home games and events (evenings and weekends) as agreed upon with the Athletic Director
  • Assists with communication as needed (Social Media, Bulletin Boards, Daily Bulletin, etc.)
    • Liaise with local government officials, sportverein management, businesses and assist with reserving offsite facilities
  • Assists with uniforms and Frankfurt Warrior gear distribution, return, inventory and ordering

Applicants should hold a valid work and residence permit for Germany.

Questions about this position can be sent to the Athletic Director, William Moncrief

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