Program Administrator, GRI

NYU is an Equal Opportunity Employer and is committed to a policy of equal treatment and opportunity in every aspect of its recruitment and hiring process without regard to age, alienage, caregiver status, childbirth, citizenship status, color, creed, disability, domestic violence victim status, ethnicity, familial status, gender and/or gender identity or expression, marital status, military status, national origin, parental status, partnership status, predisposing genetic characteristics, pregnancy, race, religion, reproductive health decision making, sex, sexual orientation, unemployment status, veteran status, or any other legally protected basis. All interested persons are encouraged to apply at all levels.

The Provost's Global Research Initiatives (GRI) programs support research-related activities: faculty and graduate student visits to the sites; dissertation workshops for doctoral students; funding for large-scale workshops and colloquia at the sites and at the New York campus; and housing for international visitors collaborating with NYU faculty.

The Program Administrator, GRI position is a full-time role at the Global Research Initiatives (GRI) Institute, within the NYU Berlin's Academic Center located in the Kulturbrauerei in Prenzlauer Berg, Berlin. The Program Administrator, GRI will be the on-site first contact person to visiting faculty and graduate students,  responsible for the smooth operation of the GRI. They will provide operational guidance, support, and hands-on coordination during summer dissertation workshops and conferences on- and off-campus throughout the year. While working closely with all staff members and NYU offices, the Program Administator, GRI will report to the Program Manager, Academics, the GRI Administration in New York, and the Berlin Site Director.

Administration (55%)

• Provide hands-on support during conferences, workshops, events, and other GRI programming as requested by the site Director and the Office of the Provost (assist in the creation of the agenda, booking of venues, accommodation & travel, etc.).
• Facilitate visits of faculty, staff and other guests from New York and other Academic Centers by serving as a liaison.
• In close collaboration with NYU Berlin's Operations Team and the Office of the Provost ensure the smooth functioning of the site and integration of site operations with comprehensive university policies and procedures. Communicate necessary repairs to respective vendors and supervise services rendered.
• Work closely with the Finance Manager to monitor GRI-related expenses and prepare annual budgets.
• Maintain office supplies, manage mail, and email correspondence, provide phone support, etc.

GRI Fellows and Lecturers Support (30%)

• Support GRI faculty and graduate students (assistance with visa applications, city registration, housing, doctor's appointments, establishing contacts with local universities, library services, etc.).
• Organize programming, dinners, receptions, and other opportunities for GRI fellows to engage with NYU Berlin staff and lecturers as well as with faculty from local German universities for the purpose of familiarizing themselves with Berlin's academia and exploring opportunities for research collaborations.

Supporting the Academics Team (15%)

• Assist the undergraduate Academics staff in the running of the Reading Room, in organizing alumni events as well as research focused workshops for fellows and undergraduate students, and in producing publications.
• Other tasks as assigned by the Program Manager, Academics and the Site Director.

Required Education

• Successful completion of a Bachelor's Degree.

Required Experience

• Minimum of 2-year experience in the field of administration or equivalent areas.
• Previous experience living, working, or studying abroad (preferably in North America).

Required Knowledge, Skills, and Abilities

• Outstanding German and English language skills (bilingual preferred).
• Excellent intercultural and interpersonal communication skills. Confident public speaker and presenter, comfortable addressing a diverse groups of students, faculty and high-level administrators.
• Service excellence and delivery of high-quality solutions.
• Strong ability to prioritize and multi-task with a creative approach to problem solving.
• Ability to organize and deliver academic events for up to 100 participants.
• High level of flexibility and attention to detail.
• Strong sense of teamwork as well as the ability to work independently.
• Ability to work on a few Saturdays per year.
• Familiarity with presentation/classroom/office technology.
• Demonstrated commitment to the values of accessibility, diversity, equity, inclusion, belonging, and sustainability.
• Familiarity with macOS, Microsoft Windows, Google Suite, Microsoft Office, and Adobe Creative Suite (e.g. InDesign).

Required Work permit

• A valid work permit for Germany.

Preferred Experience, Skills and Abilities

• Previous experience working in an academic and research-oriented environment.
• Genuine interest in getting to know a very diverse set of international students and lecturers every semester.

Additional Benefits

• Mentoring and regular one-on-one meetings with supervisor(s).
• An exciting opportunity to be an integral part of a dynamic and growing program of the largest university study abroad provider globally.
• Rewarding and empowering work experience that offers great opportunities for additional learning and development, including regular workshops and access to professional development platforms.
• Opportunities to acquire a large number of transferable skills and to advance within the organization.

Position available immediately. Shortlisted candidates will be asked to provide two recent references/Arbeitszeugnisse prior to their interview. Candidates must have the unrestricted right to work and live in Germany prior to appointment.

The University is an equal opportunity employer committed to equity, diversity and social inclusion.