Event Manager

jameda is Germany's largest digital healthcare platform. Every month, millions of patients use our platform to find the right doctors, book appointments, and access transparent health information. Our goal: to make access to healthcare as easy as possible — for patients as well as for medical professionals.

With Noa Notes, we're taking a major step forward in digitally relieving the administrative burden in medical practices. Noa Notes is an AI-powered tool that automates medical documentation (e.g. doctor-patient conversations, consultation notes, discharge summaries). During consultations, the technology creates structured notes or transcribes dictations into the desired final format — accurately, securely, and in real time. This gives doctors more time for what really matters: direct interaction with their patients.

As part of the Docplanner Group, we collaborate with international teams to drive digital innovation in healthcare — developing smart, practical solutions that make everyday work noticeably easier.

As Event Manager (m/f/d), you will be responsible for planning, executing, and measuring the success of our trade fair and event presence across the DACH region — one of our most important sales channels.

You will develop content concepts together with the team, bring back new ideas and trends from each event, and represent jameda & Noa Notes on-site. You present confidently on stage, pitch our solutions in 1:1 settings, and collaborate closely with all departments to generate qualified leads and create tangible pipeline impact. As part of the Marketing team, you'll work hand in hand with Marketing, Sales & Customer Success.

How would you be impacting our mission?

Event & trade-fair management

• Annual and quarterly planning of the event portfolio (flagship trade fairs, congresses, specialist forums, partner formats).
• End-to-end organization: space/sponsorship booking, booth concept & vendor management, travel planning, on-site flow.
• Development & implementation of high-impact activations (live demos, speaking slots, panels, raffles, meeting programs).
• Development of content concepts for B2B congresses, specialist forums, and industry events—with a feel for relevant trends & topics.
• Budget ownership incl. forecast, cost control, and post-calculation.
• Independent planning & organization incl. invitations, location, tech/AV, and catering coordination.
• Setup and operation of efficient lead-capture funnels (scanners, QR, forms) and appointment processes.

On-site representation, pitching & sales

• Confident product pitches and live demos—on stage, on panels, and 1:1.
• Proactive preparation for and attendance of meetings with (potential) customers; support the sales team at the booth.
• Passion for direct sales: proactive outreach, strong closing skills, and the drive to generate growth.

Analytics & reporting

• Goal definition per event (leads, meetings, SQLs, pipeline contribution, ROI) and creation of structured post-event reports.
• Derivation of concrete action recommendations and continuous optimization of the formats.

After 3 months…

• Successful execution of the first events, including smooth on-site operations.
• Measurable contribution to pipeline & revenue through qualified leads & sales.
• Established, scalable playbooks for pre-/on-site/post-event processes.
• Strong brand presence: visible speaking slots, high-quality demos, positive stakeholder feedback.
• On-time & on-budget delivery with clear ROI transparency.

What Will Help You Succeed

• Completed degree (Event Management, Marketing, Business Administration, Communications) or comparable commercial training—career changers welcome.
• 3–5+ years of experience in B2B event/trade-fair management—ideally in SaaS or a medical environment.
• Proven end-to-end responsibility for larger trade-fair appearances incl. budget management.
• Very strong presentation and sales skills: you pitch confidently, conduct demos, and feel at ease in direct customer dialogue.
• Passion for direct sales and a strong growth mindset; persistence, stamina, and closing strength.
• High self-motivation and strong communication skills in proactively approaching potential customers and introducing trends.
• Proficiency with CRM/marketing tools (e.g., HubSpot) and common event/lead-capture solutions.
• Structured, self-reliant working style; strong results orientation.
• Willingness to travel (approx. 50–70%, incl. occasional evenings/weekends).
• Language: German at least C1; confident communication in English.

Nice to haves

• HubSpot know-how (workflows, lists, forms, reports) and marketing automation.
• Experience in healthcare and in engaging with physicians/medical audiences.
• Experience with responsibility for event budgets.
• Experience with webinar/demo tools (e.g., Demodesk) and presentation design (PowerPoint/Keynote).
• Class B driver's license.

This role will be based in our Berlin office. 

What to Expect from Our Hiring Process 

We like to keep things transparent and efficient Here's what the process usually looks like (though it might vary slightly depending on the role):

30-min Intro Call – Chat with Talent Acquisition team to discuss the role and align expectations. Mutual feedback on role fit.

Hiring Manager Interview  – Meet Mesuna Drar, Marketing Team Lead Germany, (your future manager) to discuss your experience and team fit.

Business Exercise – Prepare and present your insights in a 60-min session with Mesuna and the team.

 Final Interview - Meet with the Management Team.

References & Offer – If all goes well, we move to the final steps

Why You'll Love It Here

Global Benefits – No matter where you are, you'll have access to:

• Healthcare insurance – so you can focus on what matters.
• Wellness that works for you – from gym memberships to mental health support, we've got you covered.
• Time off that counts – whether it's a vacation, your birthday, or just a day to recharge, we believe in balance.
• ESOP (Employee Share Option Plan) after 6 months, available from specific seniority levels, because we believe in sharing our success

Local Perks – Depending on your location, you will be entitled to local benefits like meal vouchers (ticket restaurant), transport allowances, or extended parental leave.

Career Growth – We're growing, and so can you You'll find lots of chances to learn, develop, and explore new paths—whether within your team or through cross-functional projects.

A Truly Global Team – Work with talented people from all over the world in a diverse and inclusive environment.

Flexibility That Works for You – Remote work and flexible hours aren't just buzzwords here. While the extent of flexibility depends on your role and team, we value results over rigid schedules. Prefer an office setting? You're welcome at any of our hubs in Barcelona, Warsaw, Curitiba, Rio de Janeiro, Mexico City, Bogotá, Munich, Rome or Bologna.

Please note: At this time, we are not able to sponsor visas for this position. To apply, you must already have the legal right to work in your country of residence or the location of the role.

What We Believe In 

At Docplanner, our values guide everything we do:

Focus on results – we're here to make an impact.

Think like an owner – take responsibility, drive outcomes.

Keep it simple, keep it lean – smart solutions over complexity.

Be respectful and radically honest – openness builds trust.

Learn and be curious – growth is part of the job.

Don't just take our word for it—check out our Glassdoor to hear what our people say

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We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. We welcome applicants from all walks of life, regardless of gender, disability, or background, and are dedicated to fostering an inclusive workplace where everyone feels valued and empowered to contribute.