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Operations Specialist
vor 2 Stunden
Disclaimer:
Applications will only be accepted via our official website and must include the complete set of required application documents.
Description
Do you want to work on a New Class of Drones? Our product universe spans three different platforms with maximum take-off weights of up to 1000 kg and characteristic dimensions of 8 m: The hexacopter Grille for medical evacuation, the multi-role rotorcraft Wespe for logistics and support operations, as well as the fixed-wing drone Bussard for surveillance and intelligence missions. All systems are powered by RasCore, our highly redundant, military-grade avionics system for safe operations within EASA's Specific Category. Three aircraft, one mission: to bridge the gap between small UAVs and traditional manned systems.
As our Operations Specialist, you are the first point of contact at Avilus and a key part of keeping our day-to-day operations running smoothly. You combine a strong service mindset with hands-on execution, take ownership of office and facility topics, and enjoy bringing structure to a fast-moving environment. From welcoming visitors to supporting internal teams behind the scenes, you play a central role in creating a professional, safe, and well-organized workplace.
Tasks
- Creating a welcoming experience for all visitors and owning front-desk and reception operations
- Keeping communication flowing by managing calls, emails, mail, courier services, and meeting room schedules
- Driving smooth daily facility operations by coordinating maintenance, resolving issues, and managing service providers
- Supporting HSE processes by coordinating safety trainings, maintaining documentation, and ensuring workplace compliance
- Bringing events to life through hands-on support with logistics, room setup, catering, and visitor coordination
- Managing fleet and mobility tasks such as vehicle inspections, repairs, rentals, and documentation
- Handling IT hardware issuance, tracking, and coordination with the IT team for repairs and updates
- Maintaining key and access management, including key logs and documentation
Qualifications
- Degree
: completed training in Office Management, Business Administration, Facility Management, or a comparable field - Experience
: Proven experience in front-desk or office operations. First exposure to HSE, workplace safety, or compliance topics is a plus. - Strong organizational skills and the ability to stay on top of things in a fast-moving environment
- A service-oriented mindset and great attention to detail
- A structured way of working and reliable documentation habits
- The ability to multitask and juggle different priorities with confidence
- Fluency in German and English, both written and spoken
- Tool-Knowledge (mandatory)
: Proficiency in Microsoft Office, Comfortable handling phone systems and professional email communication - Required for employment: Security clearance (Ü2-Sabotageschutz) approval (note: relationships in countries according to § 13 para. 1 no. 17 SÜG may result in a negative assessment)
Benefits
- Team with high spirit and pace
- Flexible working time model
- Sports membership
Application Documents
- Curriculum vitae
- Letter of motivation
- Certificates / reports / references
