Assistant to Head of data-intensive Internet Computing Research Group

In our research clusters "Systems," "Data and AI," "Foundations," "Digital Health," "Security," and "Business and Society" researchers from various disciplines work together on topics relevant to solving the challenges facing society. The Digital Engineering Faculty of the University of Potsdam and HPI offers a computer science engineering degree program that is unique in Germany. In the course of its strong growth, the Hasso Plattner Institute is looking for the earliest possible start date for an **Assistant to Head of "Data-Intensive Internet Computing" Research Group (M/F/x)** - The position is part time (20h) and temporary for the period of two years (with the option of subsequent permanent employment). **Your future tasks** - You will be responsible for all organizational matters within the research group, in particular: - Support the research group head/professor in managing his calendar and coordinating appointments - Help organize meetings and events - Plan and follow-up on business trips for the research group head - Process invoices with the help of the document management system “DocuWare” - Support the onboarding process for new research assistants - Assist the research group head as co-speaker of one of the research schools at HPI - Assist the research group head in academic administration (including tasks related to appointment procedures) - Contact person for research assistants and scholarship holders in organizational matters to help ensure a smooth and professional office workflow - Point of contact for students at the research group (eg. master project, tutors) - Cooperate with different central administrative departments such as finance, third-party funding, and human resources - Support with various organizational tasks, such as organizing lecture series or annual retreats - Maintain and develop a network with assistants of other research groups and clusters **Your skills** - Successfully completed commercial vocational training or similar qualification - Several years of experience in a similar position - Enjoy working as an assistant as well as proficiency in the MS Office suite (Teams, Outlook, Excel, Word, etc.) - Experience in planning business trips and preparing travel expense reports in accordance with current travel guidelines - Solution-oriented, hands-on approach with strong planning and organizational skills - Friendly, approachable, professional demeanor - Willingness to work with an international research group (of scientists) - Strong intercultural competence as well as excellent written and spoken German and English language skills (C1 level) **What we offer** - A multifaceted job, embedded in an international and dynamic working environment - An exciting, responsible position in which you can make a difference - Personal and professional training opportunities; insight into scientific research - Opportunity to grow and be visible as a core member of the research group - Attractive employee offers (corporate benefits) - Company-subsidized public transportation ticket / "Deutschlandticket" - Possibility to work remotely (up to 2 days a week) - Free drinks (coffee, tea, water) and fruit baskets - Numerous sports facilities (tennis and basketball courts, beach volleyball court, calisthenics park, and participation in running events) - Workplace co-located with the head of the research group at the HPI Villa in Potsdam-Babelsberg (Griebnitzsee S-Bahn station), with fast transportation connections to Berlin **Contacts HR Recruiting** - Nicola Mertens / Tobias Pröchtel +49 331 5509-428 / -425 **Hasso-Plattner-Institut für Digital Engineering gGmbH** Prof.Dr.Helmert-Str. 2-3 14482 Potsdam