Medical Office Executive Assistant

Vous souhaitez donner du sens à votre métier ?

Vous voulez contribuer à l'amélioration de nos soins de santé ?

Alors rejoignez notre équipe
- Why Dedalus
- Dedalus Group is the leading healthcare and diagnostic software provider in Europe and one of the largest in the world. The shareholding structure comprised of the largest private investment company in Europe ensures stability and great financial capacity. Starting in 2016, Dedalus has decided to accelerate its expansion strategy by targeting a growing demand for innovative and comprehensive ICT and Clinical transformation solutions.
- Today Dedalus employs over 6,500 highly skilled resources with more than 2,500 people in R&D worldwide.
- Thanks to its undisputed cutting-edge portfolio of leading the new generation solutions, Dedalus covers the whole spectrum of needs for healthcare operators, supporting over 5,000 hospitals and 4,800 laboratories around the world, for 3+ billion diagnostic results, 333 million Patient Records, 28 million Inpatient and 32 million Emergency admission, 79 million Citizens served in Primary Care.
- The Healthcare ecosystems deliver mission critical services and tasks in a highly complex and fast changing environment. A radical change of the healthcare service delivery paradigm is happening shifting from the “episode centric” approach to the “continuum of care” approach, with the person’s needs at the very centre of the solution design process.
- With its innovative framework of comprehensive and process-oriented suite of solutions, Dedalus Group aims to enable such a revolutionary transformation for all healthcare organizations, for Caregivers and Professionals and for the Patients and Citizens.
- LIFE FLOWS THROUGH OUR SOFTWARE.

Role Summary
- Dennis Rausch, our Chief Medical Officer (CMO), is looking for an Executive Assistant to help him and the Medical Office team drive the clinical agenda as Dedalus grows.
- With a primary responsibility of assisting the CMO, you will provide support to the Medical Office Team as directed to allow both to focus on activities that require their expertise.
- In your role, you will plan and orchestrate work to ensure the CMO’s priorities are met, organizational goals are achieved, and best practices are upheld

Key Accountabilities- Key accountabilities and responsibilities of this role include:- Maintain & manage the CMO’s calendar, work with meeting participants to find possible dates for meetings, involving multiple time zones-
- Organize travel arrangements including accommodation, transportation, visa and related requirements, and resources-
- Manage and process CMO expense claims-
- Support tracking & reporting of the Medical Office’s budget incl. processing of purchase orders-
- Coordinate and organize internal communication and publications via Yammer, MS Teams channels, Sharepoint, Confluence, Jira-
- Assist with brushing up PowerPoint presentations and other documents-
- Plan and coordinate meetings and events, including invitations to internal and external guests, registration tracking, agenda design, meeting rooms/venues, catering and on-site execution, meeting minutes and material distribution etc.-
- Support onboarding of new team members from an organisational/ administrative point of view-
- Help to coordinate Dedalus’ Medical Community of Practice regarding organisational/administrative needs- Abilities, Skills & Education:
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge-
- Strong organization and time management skills to balance and prioritise work-
- Integrity and discretion in handling confidential information-
- Professionalism in dealing with senior professionals-
- Bachelor’s degree or MBA in Business, STEM, or related field appreciated-
- Excellent written and oral English communication skills-
- Proficiency in Microsoft Office 365 and office productivity tools, with aptitude to learn new software and systems-
- Event planning experience for small and large-scale events (both social and functional) appreciated-
- Experience overseeing budgets and expenses appreciated- Other Details- Occasional travel requiredIf you want to be part of our world and future, we'll take you there.

teamdedalus #together4success #dedalusgroup

Severely disabled applicants will be given special consideration if they are equally qualified.

Dedalus HealthCare GmbH

Human Resources

Konrad-Zuse-Platz 1-3

53227 Bonn