Personal Assistant

vor 13 Stunden

NeuIsenburg, Deutschland PepsiCo Vollzeit

Overview:
Main Purpose:
To provide comprehensive and high-quality administrative support to the HR Director and representative support to the Executive Assistant, as well as support to the Leadership Team in DACH.

**Responsibilities**:
General assistance tasks / assistant activities
- Processing incoming and outgoing mail
- Independent handling of general correspondence in German and English
- Creation and preparation of documents and presentations
- Drafting, approving and following up official business correspondence and contracts

Travel mangement
- Cost-optimized planning and booking of business trips, use of the online tool
- Creation of travel expense reports

Meeting management
- Calendar management
- Planning, coordination and preparation of meetings and events

Contact and information management
- Procurement and consolidation of information from various sources
- Stakeholder management by processing inquiries and providing information and updates
- Managing and coordinating (contact) requests to senior management

Project management
- Member of PEP Love Team
- Member of Work That Works Team

Representation & support of the Executive Assistant
- Substitute in cases of vacation and illness
- Participation in leadership team meetings including agenda coordination, timekeeper and meeting minutes
- Support in hotel search and bookings for offsites
- Support with the preparations for planning the offsite

Qualifications:

- At least 3 years’ experience in a similar role, preferably in an intern. FMVG company
- Experience in calendar management and writing meeting minutes
- Experience in stakeholder management
- Very good MS Office skills
- Excellent communication skills in German and English both written and spoken
- Excellent organizational skills and structured way of working
- Quick comprehension and highly independent

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