Project Coordinator

Heidrick & Struggles is a premier provider of executive search, leadership assessment and development, organization and team effectiveness, and culture shaping services globally. In our more than 60 year history, we have conducted some of the most high-profile C-suite and board-level searches in the world.

Today, we are working with our clients across 29 countries to help them accelerate their performance and respond with agility to new opportunities and challenges in every industry. We continue to raise the bar in serving our clients as trusted leadership advisors, and we are also providing an expanded range of data-driven, tech-enabled tools and platforms across our executive search and consulting businesses.

Managing top talent isn’t just our business. It’s our passion, and we are committed to investing in and developing the careers of our own people.

We look for people with experience from a variety of industries and diverse educational backgrounds who are passionate about partnering with innovative and influential organizations and share our commitment to our purpose - to help our clients change the world, one leadership team at a time.

If you’re ready to start or grow your career with us, learn more about our available opportunities at

our website


**Job Description**:
SUMMARY:
Responsible for project coordination and performing various administrative functions for multiple client accounts/projects. Partners with Project Managers to assist in execution of various deliverables and management of engagements. Thrives in a team environment to meet production goals, schedule meeting, maintain processes and manage daily work flow. Responsible for all deliverables within client engagements. It is an essential business support role and will suit someone who has excellent numerical skills, an understanding of profit and loss, and fantastic relationship building skills.

ESSENTIAL DUTIES AND RESPONSIBILITIES:
(Other duties may be assigned)

To provide a varied project portfolio support service to the Heidrick Consulting business, including:
- Owning the full lifecycle management of smaller internal projects or client engagements (i.e., smaller sized assessment work, single workshop/session engagements, etc.). This includes building and managing a project plan tracking work in progress with the account team, creating billing schedules, dealing with Finance team on invoicing of fees and expenses, and could include opportunity logging, supporting proposal creation (overseen by Project Manager).- Supports Project Manager or other Coordinators in set up and management of engagement with client PMO by attending meetings and managing tasks.- Provide administrative and technical support to client teams throughout the lifecycle of the engagement.- Manage day-to-day operational aspects of assigned projects.- Supporting other Project Coordinators or Managers on delivery of larger projects as required, enabling us to respond quickly to client demand.- Use a variety of software tools to administer and support all aspects of client engagement(s)- Collaboration with Project and Product Managers and others to ensure high quality production and logistics of deliverables- Format and edit client facing and operational documents, including creation of templates and branding adherence.- Understanding HC tools and managing and administering to clients as required- Responsible for final assembly and quality of printed and electronic media.- Training - assisting with training of new hires as appropriate.- Scheduling internal and external meetings using MS Outlook.- Available to work Monday through Friday during normal office hours (for US only).

SKILLS NECESSARY TO SUCCEED:
- Knowledge of project management methodologies and is able to create project plans with some support for internal or client projects/engagements.- Excellent client services skills: clear communication, knowledge of all products and services, responsive to all needs, ability to troubleshoot with some support.- Excellent attention to detail as well as organizational, planning and time management skills; proficient at meeting deadlines, including tight deadlines and working on multiple projects in a fast paced and challenging environment.- Flexible with a ‘can do’ attitude and passion for delivery.- Pro-active and logical thinking with creative and collaborative problem-solving ability.- Good communication, negotiation and numerical skills.- Aptitude to work well with others and delegate as appropriate.- Proficient in Excel, PowerPoint, Word and Project Management software.- Excellent stakeholder management skills at all levels.- Fluent (written and spoken) in English and German

EXPERIENCE:
- Proven record in delivering successful projects, without close supervision.- Degree qualification preferred.- Professional qualifications in project management preferred, e.g. PRINCE2/PMP equivalent.

Heidrick & Struggles is an equal opportunity employer commit