Meeting Assistant Secretarial Support

vor 17 Stunden


Frankfurt am Main, Deutschland BS Wutow Vollzeit

BS Wutow GmbH is your expert in recruitment and placement of professionals and executives in the region of Frankfurt. As a privately owned company in the nationwide scale BS Group, we rely on consistent quality and service orientation in the realization of our individual staffing services.

Our client is a major international operation institution. For this client, we are looking for a dedicated

Meeting Assistant Secretarial Support (m/w/f)

**Responsibilities**:

- Schedule meetings with internals and interviews/negotiation meetings with bidders in coordination with the relevant Contract Officer
- Monitor acceptance of attendees and re-schedule meetings as necessary
- Submit documents into electronic visa loop in the Document Management Tool
- Monitor workflow of documents and send reminders as necessary
- Prepare contractual documents for signature once approved
- Assist Contract Officer in drafting memos and standard forms
- Handle incoming mail
- Assist the other secretaries in the division in terms of sending out and registering contractual documents and handling incoming mail
- Electronic filing of documents in Document Management Tool and SAP
- Provide other secretarial support
- Deputise for the other secretaries in the division.

Skills and Qualifications:

- Secondary education degree
- Proven administrative experience
- Fluency in written and spoken English
- Experience in organising and following up meetings
- Proficiency in MS Office package (Word, Excel, Outlook)
- ERP and Document Management experience would be considered an advantage

Your professional future:

- You will find a job in an international team that has worked on exciting and challenging topics in an innovative and creative environment.
- You will receive a performance-based compensation under attractive working conditions and a lot of creative freedom to implement their own ideas into action.

Gerne stehen wir Ihnen unter Angabe der folgenden Referenznummer für Rückfragen zur Verfügung.


  • Assistant

    vor 1 Woche


    Frankfurt Am Main, Deutschland BI International GmbH Vollzeit

    **The Position**: In your new role, you provide pro-active and self-induced administrative support for the Regional Business Manager, Regional Market Access Manager responsible for HP Emerging Markets. Your responsibility includes general secretarial duties, effective diary management, travel & visa organization, expenses, handling of invoices, purchase...

  • Executive Assistant

    vor 2 Wochen


    Frankfurt, Deutschland Joss Search Vollzeit

    Executive Assistant International Consultancy FirmFrankfurt, GermanyTHE FIRMMy client is an international consultancy firm with offices globally. They are seeking an Executive Assistant to join their busy office in Frankfurt. Outstanding and confident communication skills with all external clients and internal colleagues is imperative as well as being fluent...

  • Executive Assistant

    Vor 5 Tagen


    Frankfurt am Main, Hessen, Deutschland JPMorganChase Vollzeit 50.000 € - 80.000 € pro Jahr

    DescriptionAre you ready to play a crucial role in supporting our senior bankers within the Asset & Wealth Management team? You will be 100% relied upon to manage and take responsibility for your stakeholders' diaries and everyday needs, effectively and proactively prioritizing to ensure the bankers we support are able to seamlessly serve the needs of our...

  • Staff Assistant

    vor 2 Wochen


    Frankfurt am Main, Deutschland Tallahassee Community College Vollzeit

    MAJOR FUNCTION :  The Staff Assistant position will be housed in the Student Services Advising Division and will report directly to the Director. This position performs a variety of clerical/secretarial and administrative support functions of moderate scope and complexity requiring exercising considerable judgment and initiative. Primary duties will...

  • Team Assistant

    vor 1 Woche


    Frankfurt am Main, Deutschland Joss Search Vollzeit

    **Team Assistant for a**: **Global Consultancy Firm in Frankfurt, Germany**: We have just taken on a fabulous opportunity for a Team Assistant in a global consultancy firm in Frankfurt. This a great opportunity for someone with at least 2 years of experience working in an administrative / team assistant role in a busy environment. You will be working...


  • Frankfurt am Main, Deutschland Olivera Nickel Personalvermittlung Vollzeit

    Start date: ASAP **This is how your day could look like** - Drafting and preparation of correspondence and presentations; - Typing, formatting and copying documents; - Preparing and maintaining internal files; - Maintaining electronic and paper registration and filing systems; - Updating databases; - Preparing documents for attendees to meetings,...

  • Team Assistant

    vor 1 Woche


    Frankfurt am Main, Deutschland Euro London Appointments Vollzeit

    A US Private Equity company is seeking a motivated Team Assistant to join their small office in Frankfurt. If you have one year or more's experience as an Assistant/Secretary, then I would love to hear from you today! **The company**: - Specialised in Real Estate - Small and dedicated team - Offices in 23 different locations worldwide Tasks Supporting 2...

  • Assistant

    vor 1 Woche


    Frankfurt Am Main, Deutschland BI International GmbH Vollzeit

    **The Position**: This position is also available as a Jobsharing. ***Tasks & responsibilities**: - As an Assistant, you will be entrusted with the responsibility of providing operational and administrative support, offering you a high degree of international exposure. - One of your duties will be the comprehensive management of travel itineraries, which...

  • Team Assistant

    Vor 6 Tagen


    Frankfurt am Main, Hessen, Deutschland Hogan Lovells Vollzeit 45.000 € - 55.000 € pro Jahr

    Business Unit:Corporate FinanceIndustry:TechnologyOverviewHoulihan Lokey, Inc. (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Houlihan Lokey serves corporations, institutions, and governments worldwide with offices in the Americas, Europe,...

  • Executive Assistant

    Vor 3 Tagen


    Frankfurt am Main, Hessen, Deutschland JPMorganChase Vollzeit 80.000 € - 120.000 € pro Jahr

    Job DescriptionAre you ready to play a crucial role in supporting our senior bankers within the Asset & Wealth Management team? You will be 100% relied upon to manage and take responsibility for your stakeholders' diaries and everyday needs, effectively and proactively prioritizing to ensure the bankers we support are able to seamlessly serve the needs of...