Publishing Assistant or Senior Publishing Assistant

**Location**:Heidelberg - Hybrid Working Model

**About Springer Nature**

Springer Nature opens the doors to discovery for researchers, educators, clinicians, and other professionals. Every day, around the globe, our imprints, books, journals, platforms, and technology solutions reach millions of people. For over 180 years, our brands and imprints have been a trusted source of knowledge to these communities, and today, more than ever, we see it as our responsibility to ensure that fundamental knowledge can be found, verified, understood, and used by our communities - enabling them to improve outcomes, make progress, and benefit the generations that follow.

**About the Role**

We are seeking a Publishing Assistant or a senior Publishing Assistant to support the Eastern Europe Extended Journals team.

The portfolio includes 35 Consultants Bureau hybrid and subscription journals, 4 fully Open Access journals, and 181 hybrid journals distributed in cooperation with Pleiades Publishing. Additionally, the Publishing Assistant will contribute to the Conference Acquisition Team program, which publishes applied science content in journals and books.

The Publishing Assistant is a wide-ranging role, essential to the smooth running of the portfolio. The role involves working across the team, responding to queries where needed, maintaining internal systems and processes, and supporting Publishers. It may also involve providing general administrative support to the wider Publishing team.

This is a temporary position available for six months from January 1st, 2026.

This is the perfect role for someone interested in starting a career in academic publishing and gaining an overview of the different roles and tasks within the business.

**Role Responsibilities**

Journals and Team Administrative Support
- Provide administrative support for publishing staff, including circulating contracts, distributing reports, coordinating arrangements for conferences and meetings, minute-taking, and data management.
- Ensure journal websites and other information sources are kept up to date; assist Publishing with the setup of article collections.
- Process payment orders when needed and keep track of payment status for 35 journals, including royalties, and editorial and production payments to societies and freelancers.
- Handle general enquiries from within Springer Nature and outside partners (authors, editors, editorial board members, societies, journal offices, librarians, etc.).

Assist in Journal Development and Conference Acquisition Activities
- Pull data from internal reporting and external databases, and visualize data to support journal development activities.
- Collaborate with the Conference Acquisition team to identify conference organizers for publishing conference proceedings as books and journals in the field of computer science.
- Enter data accurately and efficiently into internal workflow and production systems to maintain organized and up-to-date records.
- Perform other duties as necessary within the wider Publishing team.

**Experience, Skills, and Qualifications**

Essential
- Educated to degree level or equivalent experience.
- Excellent communication skills in English, both written and oral.
- Willingness to learn and ability to grasp new concepts quickly.
- Strong organizational skills with attention to detail and the ability to prioritize numerous tasks.
- Ability to work well in a team, demonstrating strong collaboration and interpersonal skills.
- Resourceful and proactive in dealing with problems and queries.
- Computer literate - understands common software (e.g., Microsoft Office suite) and learns new software skills quickly.
- Good analytical skills.

Desirable
- Previous experience in scientific publishing.
- Knowledge of the Russian language is a plus.

At Springer Nature, we value the diversity of our teams and are committed to building an inclusive culture where everyone is treated fairly and can thrive. We empower our colleagues and value their unique perspectives as we strive to attract, nurture, and develop the very best talent.

Springer Nature was awarded Diversity Team of the Year at the 2022 British Diversity Awards. Learn more about our DEI efforts here.

If you have any access needs related to disability, neurodivergence, or a chronic condition, please contact us so we can provide the necessary accommodations.

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Job Posting End Date:
12-10-2025