Events Logistics Coordinator

**Description**:
We are looking for a master multi-tasker with great organisational skills to coordinate a series of Aurora’s client and public events with the aim of sharing the company’s original analysis on the hottest energy topics.

Joining our Berlin office, you will be responsible for organising our in-person and virtual events such as our client roundtable meetings, workshops, webinars and support with our annual market-leading conferences. You will organise these events from initial planning through to running the event on the day and post event activities, including (for in-person events): liaising with venues, caterers and other suppliers, delegates and internal stakeholders, in some cases attend on the day and make sure everything runs smoothly; (for virtual events): scheduling, test runs, setting up and managing logistics on the day.

As part of your role, you will assist with the organisation of Aurora’s large events in Europe. This will involve supporting the Events team with various activities at peak times.

You will also organise the logistics for Aurora’s participation with a booth in external trade fairs and work together with the marketing team and other stakeholders.

The role offers significant opportunities for growth and personal development as we continue to develop our conference and event programme.

You will be a member of our Events team, reporting to the Senior Manager for Events and you will work alongside members of our senior management. Great organisational skills are vital for this role, together with a flexible approach and a ‘can do’ attitude.

If you’re an enthusiastic events coordinator looking for a new challenge, step this way This is your chance to take ownership of your specialism within an innovative, successful, and growing company

**Key Responsibilities**:

- Organise our in-person client roundtable meetings and workshops of up to ~50 delegates. Liaise with venues, caterers and other suppliers, delegates and internal stakeholders, in some cases attend on the day making sure everything runs smoothly, and post event activities such as producing attendance reports and follow ups;
- Coordinate our webinars and virtual roundtable meetings, including scheduling, test runs, setting up and managing logistics on the day, preparing the recording and attendance report afterwards and sharing it with internal stakeholders;
- Support the events team with organising the logistics for our large conferences in Europe at peak times;
- Attend a selection of our events, having an active role on the day;
- Organise the logistics for Aurora’s participation with a booth in external trade fairs;
- Contribute with ideas to constantly improve our events strategy and as part of the wider Commercial team, always asking ‘What’s next?’.

**What we are looking for**:
**Required attributes**:

- Enthusiastic, energetic with exceptional attention to detail
- Excellent organisation and negotiation skills, able to manage a range of activities effectively to tight deadlines
- Able to multi-task and re-prioritize in a fast-paced and demanding environment
- Professional, excellent communication skills, able to build relationships at all levels
- Able to use your own initiative and to work both independently and as part of a team
- Good PowerPoint, Word and Excel skills
- Willingness to learn and develop
- Speak German at C1 Level or above, however B2 level might be also acceptable

**Desirable attributes**:

- Work experience, ideally within in-person and virtual events organizing or a commercial environment;
- Experience with virtual event platforms such as Zoom, Bizzabo etc.

**What we offer**:

- Employee Assistance Programme (EAP)
- Spendit Card
- BVG Job Ticket
- Bike Leasing
- Parental Support

At Aurora we will consider all requests for flexible working. For most roles, the following types of flexibility are usually possible: a hybrid model of remote and in-office working and flexible start and finish times. Please talk to us during the interview about the flexibility we could offer and we will be happy to explore the best available option for you.

The Company is committed to the principle that no employee or job applicant shall receive unfavourable treatment on grounds of age, disability, gender reassignment, race, religion or belief, sex, sexual orientation, marriage or civil partnership, pregnancy and maternity.

**About Aurora Energy Research**:
From its academic roots, Aurora Energy Research is a thriving, rapidly growing company, currently serving over 600 of the world’s most influential energy sector participants, including utilities, investors, and governments.

While we constantly strive to reach new markets and diversify our product portfolio, we are already active across the globe in Asia-Pacific, Latin America, Europe, and North America, working with leading organisations to provide comprehensive market intelligence, bespoke analytic and advisory services, and cutting-edge so