Facilities Management Coordinator

**Where your expertise is needed**:
AUTODOC is the largest and fastest growing auto parts ecommerce platform in Europe. Present across 27 countries with around 5,000 employees, AUTODOC generated revenue of over €1.3 billion in 2023, supplying more than 7.4 million active customers with its 5.8 million vehicle parts and accessories for car, truck, and motorcycle brands. Curious minds, adventurous experts and tech-savvy professionals - one team, one billion euros revenue. Catch the ride

**What we’re looking for**:
This role presents an exciting opportunity for a driven individual to contribute significantly to our facilities management efforts in Berlin while paving the way for potential growth into a global role.

**Job Requirements**:
**Facilities Operations Management**:

- Oversee daily facility operations to ensure a safe and functional work environment.
- Implement and manage PPM schedules for all building systems (HVAC, plumbing, electrical).
- Coordinate with service providers for repairs and maintenance activities.
- Oversee quality delivered services and propose optimisation.
- Deeper understanding and interest in the current FM and workplace trends, with ability to seek for innovative solutions.

**Project Support**:

- Assist in the planning and execution of new office projects, including renovations and expansions or minor office enhancements.
- Collaborate with internal teams to ensure timely completion of projects within budget.
- Conduct feasibility studies for potential facility improvements.

**Compliance and Safety**:

- Ensure compliance with health and safety regulations across all facilities.
- Closely collaborate with internal HSE and OHS teams.
- Conduct regular inspections of facilities to identify maintenance needs and safety hazards.
- Develop emergency preparedness plans and conduct safety drills.
- Collaborate with internal teams to develop and implement DEI&B and Green initiatives within the offices.

**Vendor Management**:

- Liaise with external vendors for maintenance, cleaning, and security services.
- With the help of internal teams negotiate contracts with service providers to ensure quality service delivery at competitive rates.
- Monitor vendor performance and compliance with service agreements.

**Reporting and Documentation**:

- Maintain accurate records of maintenance activities, project progress, and facility budgets.
- Prepare reports on facility performance metrics for management review.

**Qualifications**:

- Bachelor’s degree in Engineering, Facilities Management, or a related field.
- 3-4 years of experience in facilities management or a related role
- Strong understanding of building systems and office equipment; familiarity with facilities management software is a plus.
- Excellent communication skills in both German and English
- PMP, CFM, WELL certifications are a plus
- Excellent organizational skills with the ability to manage multiple priorities effectively.
- Strong analytical skills with a proactive approach to problem-solving.
- Ability to work collaboratively within a team while also being self-motivated.

**Perks at work**:

- Competitive salaries based on your professional experience
- Fast growing international company with stable employment
- Annual vacation of 30 days and 1 additional day off on your birthday
- Mental Wellbeing Program - the opportunity for free psychological counseling for you and your family members 24/7 hotline and online sessions
- AUTODOC Corporate Discount (1,080 Euros per annum) to order parts for their own use at special discounted rates
- Retail discounts of up to 75% on travel, technology, fashion and much more
- Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching
- Free English and German language classes
- Flexible working hours and hybrid work
- Referral Program with attractive incentives
- Company pension scheme (Betriebliche Altersvorsorge mit Allianz)
- We celebrate diversity and are committed to building teams that represent a variety of backgrounds, perspectives and skills. All employment is decided on the basis of qualifications, merit and business need._