Facilities Coordinator

Vor 3 Tagen

Berlin, Deutschland Parexel Vollzeit

An exciting opportunity for **Facilities Coordinator (m/w/d) **to join the **Corporate Real Estate & Services (CRES) **team. Do you have experience of working within a building services/CRES services environment, excellent communication skills together with a professional customer service approach then we would like to hear from you

**This position will be based a**t Parexel’s Early Phase Clinical Unit in Berlin.**

**Key Accountabilities**:

- To supervise and ensure the effective and professional conduct of the main reception staff, housekeeping, mailroom and switchboard services.
- Provide back up for the Receptionist
- To coordinate the booking of all meeting rooms and shared facilities.
- To coordinate the catering for internal or external meetings of staff and visitors as required by the various departments.
- To effectively procure and manage the use of office supplies and stationery.
- Administration and insurance of Company Pool Vehicles, parking Space Assignment/Parking Arrangements where needed in a location.
- Oversee general facilities technical, equipment, furniture repair and preventative maintenance
- Assist with space planning and/or move management
- Manage third party vendors if applicable
- Full management of mailroom activities

**Knowledge, Skills and Experience**:

- Proven experience in administration/building services
- Fluent in local language and English, both verbal and writing
- Computer literate (MS Office incl. Outlook)
- Well organised, ability to work under pressure and on own initiative
- Self-motivated and independent
- Excellent interpersonal, verbal and written communication skills
- Client focused approach to work
- A flexible attitude with respect to work assignments and new learning
- Ability to manage multiple and varied tasks with enthusiasm and prioritize workload with attention to detail
- Willingness to work in a matrix environment and to value the importance of teamwork
- Ability to work in cross-functional areas
- Ability to represent PAREXEL to clients in a positive and professional manner
- Experience in the use of hand tools for minor repairs

**Education**:

- High School Diploma
- Secretarial Diploma or equivalent experience
- Technical Diploma (any relevant area) or equivalent experience
- Professional training in the area of handcraft and/or experience in building services

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