Coordinator, Os&e Project Services Emea

**Job Number** 22075934

**Job Category** Administrative

**Location** Europe Office - Eschborn, Marriott Hotel Holding GmbH, Eschborn-Frankfurt, Hessen, Germany VIEW ON MAP

**Schedule** Full-Time

**Located Remotely?** N

**Relocation?** N

**Position Type** Non-Management

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The Coordinator, OS&E Project Service, EMEA will report to the Director, OS&E Project Service, EMEA. The role assists with the daily business and provides administrative and operational support to the management and team (both in the office and on site in the field).

**SCOPE**

The Coordinator, OS&E Project Service, EMEA provides support to the OS&E Project Service Team for specific related administrative, financial and OS&E project related duties and operational support
- Location requirements: The Coordinator, OS&E Project Service, EMEA is to be located at the Europe Office - Eschborn.
- Language Requirements: High proficiency (speaking, reading and writing) in English is required.
- Travel Requirements: There is an insert 20% business travel required.

**EXPECTED CONTRIBUTIONS**

**Administration**
- Assists in setting up specifications as needed and in co-operation with the OS&E Project Service Team and specifications team
- Assists in preparing PowerPoint presentations and selling tools for 5SU projects
- Assist in producing and co-ordinates team presentations and other related documents as required.
- Maintains, collates and distributes all relevant activity reports.
- Sources for new non-food vendors to extend and consistently revamp the OS&E supplier portfolio
- Implements new supplier samples in the showroom and maintains the setup
- Maintains and updates vendor portfolios on team shared folders.
- Creates and maintains computer-based filing and organization systems for records, reports and documents
- Maintains confidentiality of information and proprietary materials.
- Performs other related tasks as assigned by management.
- Maintains MGS for the OS&E Project team
- Complies with Marriott Hotel Holding GmbH and Marriott International Hotels Limited Regional Office policies and procedures.
- Supply and co-ordinate OS&E Project team and Specification team with all relevant Oasis details and submit bi weekly an update property list

**Project Management**
- Assists completing budgets based upon given criteria and project listings for OS&E projects across all brand segments
- Co-ordinates orders for MUR projects
- Arranges MUR reviews and assists the managers on-site
- Update the guest room matrix for each brand against the latest BSA requirement and update vendor details if required
- Assist OS&E team with the delivery process of operating supplies
- Assisting the OS&E team member in maintaining the project Cashflow for smaller projects

**Financial and Account Management
- Maintains and updates the project pipeline
- Invoices clients via BGATE for all contracted services
- Prepares bi weekly a credit report regarding all outstanding invoicing to be share with Snr Manager OS&E
- Manages / tracks multiple billing accounts for charge outs
- Maintains and creates OS&E internal financial reports
- Analyzes the OS&E financial report for representative internal presentations
- Updates cost of goods and files including programs
- Assists Managers in the preparation of various account specific reports.

**Property Support**
- Assists in the support of all affiliated properties across and various business functions across designated continent or countries
- Supports hotels on day-to-day basis by providing feedback on pricing, specifications, standards, etc.
- Maintains communications between company - affiliated hotels - continent offices
- Develops and provides communications of new contracts to the various disciplines in the field
- Work closely with brand and property operations to evaluate guest engagement as it relates to OSE and based on guest feedback identifying solutions to improve the overall experience.
- Ensures maximum leverage is obtained within the continent properties to ensure full advantage of given leveraging opportunities

**CANDIDATE PROFILE - KEY TALENTS AND EXPERIENCE DESIRED**

**REQUIRED**:

- Knowledge of Marriott International key brands and strategies preferred
- Strong administrative background;
- Strong background on creating MsPowerpoint presentations as well MsExcel
- Pro-active approach to tasks and duties and able to use own initiative
- Ability to effectively communicate with co-workers and hotel opening teams
- Flexibility dependent on business needs

**PREFERRED SKILLS AND KNOWLEDGE**:

- Ability to design and implement successful tracking of documents and spreadsheets.
- Understanding of basic accounting processes
- Ability to manage and balance own time
- Strong communication skills (verbal, listening, writing)
- Strong organizational skills
- Ability to manage technical tools/ programs
- Ability to develop and maintain relationships e.g. associates, customers, owners.
- Innovative
- Pro-act