Front Desk Coordinator

Ipsen is a dynamic and growing global specialty-driven biopharmaceutical company focused on innovation and specialty care. We aim to make a sustainable difference by significantly improving patients’ health and quality of life and providing them with effective therapeutic solutions for unmet medical needs through differentiated and innovative medicines in Oncology, Neurosciences and Rare Diseases.

The patient is at the heart of everything we do, and we also care for our employees because they are the ambassadors who truly make the difference. We attract and develop bold, agile, entrepreneurial individuals who take full ownership of their decisions; leaders drawn by a purpose to make a direct impact through their work in people’s lives.

We offer employees a wealth of fulfilling challenges & growth opportunities, and the chance to contribute within a fast-moving organisation, an organisation that is genuinely game-changing. To support our SBE (Strategic Business Excellence) Team in Germany, we are looking for support as:
**Front Desk Coordinator & Team Assistant SBE**(f/m/d)**

Focus will be on:
Activity (30 %) for SBE
- PO Coordination / Budget Process Management of SBE, in cooperation with Director SBE and Cost Center Managers
- Routine coordination of upcoming appointments as well as well thought-out travel planning - including all
- related tasks such as posting and billing
- Support of the SBE Director in the planning and implementation of important appointments, incl.
- Creating presentations for conferences and meetings
- Organization and responsibility for meetings and events of SBE
- Coordinating/preparing and summarizing inquiries or information and access authorizations to IT tools for the team
- Participation in - and contribution to - the meetings and activities of the SBE leadership
- Collaborate with other assistants in organizing and executing pre
- and post-event events, if necessary
- Transfer of presentations, reports, minutes, status reports and correspondence (DE+EN)

Activity (70 %) for Front Desk Coordination
- Responsible for General Services o Welcome Desk: Reception and support of (international) visitors and guests
- Coordination/preparation and summarization of inquiries and information via central telephone system and mail account
- Daily processing of incoming and outgoing mail, as well as parcels
- Procurement of office materials
- Administrative support of selected processes and areas, such as: Distribution Management (Customer Management Invoicing)

Qualification requires
- Completed commercial training/business studies, or similar
- Confident appearance and organizational skills
- Initiative, careful way of working and strong team spirit
- Strong communication skills, high reliability and empathy
- Experience in event organization and project management
- Very good knowledge of MS Word, MS Outlook (or equivalent) and advanced knowledge of MS Excel & PowerPoint
- Experience in budget controlling/PO management
- Fluent in German and English

**Offer**:

- A permanent employment contract in an international future-oriented and dynamic company
- A meaningful job with real added value for society and patients
- Personal development and the opportunity to actively contribute to the company's success
- A pleasant and personal working atmosphere
- Communication at all levels and an open corporate culture
- Up to 36 days off and vacation
- Hybrid working and flexible working hours
- Attractive and performance-related payment
- Company health management, sports offers and pension scheme
- Allowance for additional benefits such as mobility, canteen, and childcare
- Underground parking and many other benefits