Finance Assistant

Company Description

ProPharma Group is an industry leading, single source provider for regulatory compliance, pharmacovigilance, and medical information services across the full development lifecycle for pharmaceutical, biotechnology, and medical device companies. Operating around the world with offices in the United States, United Kingdom, Australia, and Japan, ProPharma Group’s fully integrated service offerings will provide clients with a comprehensive suite of global support services that are required to be competitive in today’s dynamic markets. We build successful long-term relationships with clients by providing leading industry knowledge, experience, and proven processes.

**Job Description**:
This Finance Assistant position is responsible for various accounting functions such as month end close assistance, accounts payable, credit card management and account reconciliations as well as for the sales ledger function ensuring that the sales invoicing function is accurate and timely.

Essential Functions Include:
Accounting
- Responsible for processing of purchase invoices in timely manner (check, entry, receive approval, documentation)
- Responsible for reconciling bank accounts
- Responsible for processing of bank account journal entries (entry, receive approval, documentation)
- Responsible for processing of credit card journal entries (entry, receive approval, documentation)
- Responsible for processing travel costs and travel cost entries (travel cost reimbursement, entry, receive approval, documentation)
- Responsible for creation and maintenance of fixed assets and depreciation in accounting system
- Responsible for month-end journal entries (enter and release accruals)
- Responsible for entering payroll journal entries
- Responsible for calculating and entering unbilled revenue
- Responsible for preparing the monthly turnover tax advance return
- Responsible for timely bank payments including receipt of approval
- Responsible for resolving vendor inquiries
- Assist in the resolution of accounting discrepancies
- Assist with audits as assigned
- Other duties as assigned

Invoicing
- Responsible for project administration (check contractual basis, project creation, project budgeting, project changes and extensions, project closure)
- Responsible for monthly checking and updating of project rates, terms and budgets
- Assist in ensuring that hour entries are made and approved in time
- Responsible for timely entering of pass through costs
- Responsible for invoice proposal creation, receipt of approval
- Responsible for invoice creation and sending of invoices
- Responsible for resolving accounts receivables inquiries
- Responsible for cash collection/ dunning process
- Other duties as assigned

**Qualifications**:

- Bachelor in Business Economics / Accountancy or equivalent experience
- At least 1 year of experience in accounting with multiple task responsibilities
- Excellent accounting and math skills
- Excellent attention to detail
- Basic understanding of German tax law and accounting regulations
- Strong organization and prioritization skills; able to multitask and meet deadlines
- Strong verbal, written and interpersonal communication skills
- Flexibility to adapt and meet fluctuating business requirements
- Proficient in Microsoft Office Suite (Outlook, Excel, Word)
- Able to work as a team member and build strong working relationships
- High level of flexibility and dependability
- At least C1 level German and B2 in English

Additional Information
- We celebrate our differences and strive to create a workplace where each person can be their authentic self. We are committed to diversity, equity, and inclusion. Employees are encouraged to unleash their innovative, collaborative, and entrepreneurial spirits. With a holistic approach as an Equal Opportunity Employer, we provide a safe space where all employees feel empowered to succeed.