Administrative and Office Assistant

**Hi there Thanks for stopping by**: Are you passionate about tackling climate change? Eager to make a real impact on the environment? Well, look no further - you're in the perfect place We are looking for a strong believer in climate action to help our diverse team successfully develop and manufacture our ceramic resistance heaters, which can fully replace fossil fuel flames. As an Administrative and Office Assistant (f/m/d), you will handle administrative and procurement tasks for the team. You will also work closely with the management and engineering teams to ensure the smooth operation of our office and processes. **What you'll be doing**: In this role, you will assist the team with the organization of the office, operations, travel arrangements, and events. Your responsibilities will include supporting bookkeeping, HR, procurement, IT, and marketing, as well as scheduling meetings and managing documentation. You will handle general administrative tasks such as preparing bookkeeping and contracts, and assist with procurement of both office and technical supplies. Additionally, you will organize events like career fairs and team gatherings, coordinate travel bookings, and support sales and marketing activities to help ensure smooth operations across the team. **Within 1 Month, You Will**: - Get to know the team and its requirements, priorities, and ways of working. - Familiarize yourself with administrative tasks and systems in place. - Start organising the office (with the support of other team members). **Within 3 Months, You Will**: - Gain an understanding of the team's ongoing projects and how you can contribute to them. - Assist in organizing events such as career fairs or team-building activities. - Assist in scheduling meetings and coordinating travel arrangements. - Support the preparation of bookkeeping and contracts. - Procure technical components and office supplies as needed. **Within 6 Months, You Will**: - Take initiative in identifying areas where you can support the team. - Work largely independently and become the "good soul of the office," ensuring things run smoothly. - Handle both administrative and procurement tasks with mínimal supervision. - Support sales and marketing activities to help advance company goals. **What you'll bring to the team**: - A relevant apprenticeship or education in administration, management, economics, or related fields. - Strong communication skills, with the ability to collaborate effectively across teams. - Proficiency in English (C1 level) and German (C1 level), both oral and written. - The ability to work independently and take initiative in a fast-paced environment. - A self-starter attitude with a "get-things-done" mentality, ready to tackle challenges proactively. **Even better if you have**: - Prior experience in office management or administrative support. - Basic proficiency in IT tools and systems, such as Microsoft Office or Notion. - Experience working in a startup environment. We understand that there's more to a person than what's on their CV. If you're unsure whether you have the right profile for the rolego ahead and hit the 'Apply' button and give it a try **What's in it for you?**: **Working at HyperHeat** - We're a climate tech startup. You'll join us in our mission to fight climate change and make a real difference - You'll learn all about our company, our story, our team, and our workflow, and you will receive comprehensive practical onboarding. - We're a small, close-knit crew that values teamwork, open chats, and a flat structure. You'll work closely directly with the founders. - We're all about growth and learning, so we keep feedback positive and helpful. - The team is led by supportive and approachable managers who recognize and reward your work. - You'll be part of a team that likes to work together, help each other, share insights and achieve success. - We value everyone's voice, with scheduled 1:1 and team calls to keep things running smoothly. - We speak English here, so everyone's on the same page and can communicate smoothly. **And some benefits to keep you happy**: - Opportunity for rapid professional growth and hands-on experience in a climate startup environment. - Flexible working hours and remote work options tailored to your lifestyle. - 30 days of annual leave for optimal, well-charged batteries. - Annual Christmas dinner hosted by the founders. - Laptop and accessories provided based on your preferences. - Regular team-building activities. - Access to a mental health support program. **Who we are**: **Hyperheat** is a young Climate Tech start-up with experienced founders and the goal of developing a renewable heat solution for energy-intensive industries. Basic industrial products, such as steel, cement, chemicals, glass, and paper, form the material basis of modern societies. However, the heat demand for their production is responsible for around 20% of human CO2 emissions (or 7,5 Gt CO2 each y