Facilities Specialist

Vor 5 Tagen

Berlin, Deutschland Appian Vollzeit

**Facilities Specialist**

Provides administrative, workplace, and facilities support for designated office and/or regions as required.
This role serves as an intermediary between Appian employees and customers, prospects, partners, suppliers and third parties, you will collaborate with teams throughout the organization.

**Responsibilities**:

- Answer and manage incoming communications. Handle outgoing and incoming mail and deliveries, including the creation of shipping labels.
- Monitor and maintain the office environment, ensuring cleanliness, stocking of supplies, integration of sustainability initiatives, and other required duties.
- General assistance with travel when required, including hotel bookings, restaurant bookings, flight reservations
- Tracking of expenses against approved budget items and projects.
- Coordinate with external suppliers and third parties, for optimum terms on work, supplies, rates and all other expenditures
- Assist with the coordination, expense tracking, and running of events. Oversee catering and conference room requests, event ticket distribution or other corporate lotteries.
- Maintain accurate records and database of badging and any other building access requirements for employees.
- Assist in maintaining physical workstation/office-numbering system, database, floor plans and seating charts using our facilities management tools/software; purchase select office equipment and supplies, controls facility inventory, services and monitors work orders
- Collaborate with other Workplace & Facilities team members on driving and supporting Appian initiatives. Under the direction of RE & Facilities leadership, coordination and implementation of renovations, improvements, office moves, and other facilities related projects.
- Ensure security, health & safety procedures are followed throughout the facility
- May provide executive and inter departmental administration support. Handle special projects as assigned.
- On-boarding of employees. Duties to include location requirements for health &safety, badging, seating, and other inter-departmental requests. Coordination of off-boarding of employees and collection of property and paperwork as needed.

**Preferred Education & Experience**:

- 2-5 years of experience with Workplace and Facilities operations or in a relevant related position
- Strong and precise organizational, interpersonal and communication skills
- A minimum of a BS/BA degree
- Must lead with a strong customer service approach and must work well under pressure

**Preferred Qualifications**:

- IT skills, including Microsoft and Google Applications

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