Office Administrator

**Company Description**
Sanden is a major player in the manufacturing of automotive compressors. It was originally founded in 1943 by Kaihei Ushikubo under the name of Sankyo Electric Company and was first manufacturing bicycle lamps. After the war, the company then entered the home electric appliance market and from there began producing refrigeration machines, initially for business use. This became a major turning point in the history of Sanden. In 1970, Sanden began producing air conditioning compressors for passenger cars. It has been pioneering the Scroll-type automotive compressor.

With an established track record in innovation and manufacturing excellence backed by strong support from Hisense, Sanden is transforming the future of mobility to create a safer, greener, and better-connected world. With almost 5,600 employees worldwide, a footprint including 46 global offices and R&D centres across Asia, the Americas and Europe, the company has become a tier one supplier to major OEMs worldwide.

Sanden International (Europe) GmbH is looking for an **Office Administrator (f/m/d) **in Bad Nauheim, Germany. As the Office Administrator, you will ensure the efficient operation of our office. You will manage corporate hospitality, facility management, and administrative tasks to create a positive workspace for employees and visitors. Your attention to detail, organizational skills and customer service will support our office's success.

**Essential responsibilities (including but not limited to)**:
**1. Corporate Hospitality**:

- Manage the reception area, including answering and directing phone calls, handling inquiries and providing general administrative support
- Coordinate meetings, conferences, and events, including room setup, catering arrangements, and audio-visual equipment setup
- Act as a point of contact for external vendors and service providers, ensuring timely delivery of services and supplies
- Oversee the ordering and stocking of office supplies, refreshments and amenities

**2. Administrative Support**:

- Provide administrative support to employees as required, including preparing and ordering of business cards, ID cards, Internet orders, etc.
- Expatriate management. Professional handling of tasks before and after arrival of expatriates. In case of the return to Japan or to another country to take care of all corresponding duties (cancellation of house, transport, etc.)
- Handle incoming and outgoing mail, packages, and deliveries, ensuring timely distribution and handling

**3. Facility Management**:

- Liaise with building management and external vendors responsible for maintaining the building (cleaning services, repairs, security, vending machine)
- Implement and enforce health and safety protocols and initiatives to ensure a safe and healthy work environment

**Other responsibilities**:

- Support and collaborate with the HR during the employee onboarding process, which includes arranging the new employee's workstation, preparing necessary documents and ID cards, managing assets, and more
- Active involvement in planning and executing corporate events, employee engagement activities, and special projects

**Qualifications** Required experience and education**:

- 3 years of experience in office management, hospitality or in similar roles
- Intermediate/secondary school certificate, completed apprenticeship as office administrator, hotel specialist or similar is highly desired

**Your Must Haves**:

- Proficiency in both written and spoken German and English
- Full proficiency in Microsoft Office 365 and office management software
- Demonstrated strong organizational and multitasking abilities, including prioritization of tasks and meeting deadlines
- Empathic communication with a focus on providing outstanding customer service
- Demonstrated assertiveness and resilience
- Ability to work independently with mínimal supervision as well as collaboratively as part of a team

**Your Nice-to-Haves**:

- Any other language skills other than above is considered an advantage

**Additional Information** You can expect**:

- Annual performance-based bonus
- Pension Payment Plan
- Meal allowance
- Kindergarten allowance
- 30 days of vacation per year
- Variable working hours
- Parking slots with charging stations for your EV
- Corporate discount on E-Bikes
- Company social events like Barbecue and Christmas Party
- Opportunities for further development
- Welcoming, diverse international culture
- Engaging and collaborative work environment with supportive colleagues

No travel requirements for this position.

officemanagement #corporatehospitality #officecoordination #adminitrativeservices #customersatisfaction #FutureMobility #ElectricalVehicle #automotivejobs