Office Coordinator, Img

Who We Are:
IMG is a global leader in sports, fashion, events and media. The company manages some of the world’s greatest athletes and fashion icons; owns and operates hundreds of live events annually; and is a leading independent producer and distributor of sports and entertainment media. IMG also specializes in licensing, sports training and league development. IMG is a subsidiary of Endeavor, a global sports and entertainment company.

Endeavor is a global sports and entertainment company, home to many of the world’s most dynamic and engaging storytellers, brands, live events, and experiences. The Endeavor network specializes in talent representation through entertainment agency WME; sports operations and advisory, event management, media production and distribution, and brand licensing through IMG; live event experiences and hospitality through On Location; full-service marketing through global cultural marketing agency 160over90; and sports data and technology through IMG ARENA and OpenBet. Endeavor is also the majority owner of TKO Group Holdings (NYSE: TKO), a premium sports and entertainment company comprising UFC and WWE.

We are looking for an experienced office coordinator who will provide office management, key administrative and general support to the Leadership team within the German IMG office.

Responsibilities Include But Are Not Limited To:

- Your priority will be to provide key administrative and general support to the Leadership of the German IMG entity incl. office management
- Duties will include diary management, meeting minutes and agendas, travel arrangements, document management, processing expenses, meeting arrangements with relevant IT / AV support.
- Provide administrative support for creating and collating final tender, presentation and pitch documents (inc. proof reading, research and ordering necessary materials).
- You will be required to implement administrative systems and processes to support the smooth running of the business.
- Managing and updating regular meeting agendas and reports.
- Responsible for maintaining key corporate administrative documents (e.g. Health & Safety & other Training records) dedicated to the German IMG entity
- Be a key point of contact for any general enquires from both internal and external stakeholders and suppliers.
- Providing cover where required and working closely with other international EA’s within the IMG team and wider Endeavor network.
- Other duties that are within the scope of the role may be required.

You Will Have The Following Strengths:

- Good level of numeracy and commercial acumen
- Strong communication and interpersonal skills
- Project management and analytical skills
- Ability to deliver timely against tight deadlines
- Competent using Microsoft Word, Excel, PowerPoint, Outlook and the Internet
- Fluent in spoken and written English would be beneficial
- Strong interpersonal skills, collaborative and proactive mindset
- Outstanding client-servicing mentality
- Able to multi-task and highly organized with the ability to prioritize effectively
- Proactive mindset and positive personality and approach to work
- Able to respond and adapt to change
- Team player with an outstanding work ethics

Working Conditions:

- This is a permanent position.
- This role will be based in our IMG Munich office, with some flexibility on remote working as appropriate
- Working hours are 40 hours Monday to Friday
- May be required to attend (and travel to) locations, including other IMG buildings and meetings
- Unsocial hours may be required, as dictated by the demands of the business schedule
- Adapting to use of new systems and technology where appropriate

Endeavor unites and brings people together in our love of sport, culture, and entertainment. We understand this can only be accomplished when we lead with a lens of diversity, equity, and inclusion in everything we do. As a global company that drives culture, we strive to reflect the world’s diverse voices.