Assistant Japanese Expats Service and General Affairs

Position: Assistant Japanese Expats Service and General Affairs

Location : Dusseldorf

Contract : Part-time

Tokio Marine HCC
- Tokio_ Marine HCC _is_ a _leading_ _specialty_ _insurance_ group _with_ offices in the United States, the United _Kingdom_, Europe, Ireland, and _other_ _exciting_ locations. _With_ the _strength_ and _stability_ _that_ _comes_ _from_ _being_ a _member_ of the _Tokio_ Marine group, and more _than_ _fifty_ _years_ of _growth_, _profitability_, and _stability_, _we_ _offer_ important _insurance_ _products_ _that_ _most_ people _don’t_ _even_ know _exist_. _Our _products_ _allow_ _our_ _customers_ to _take_ on _opportunity_ _with_ confidence._
- Just _as_ _we_ _invest_ in _our_ _company_, _we_ _invest_ in _our_ _employees_’ _careers_. _We_ _provide_ _our_ _employees_ a collaborative and _rewarding_ _environment_ _within_ _which_ to gain the _knowledge_, _skills_, and _experience_ _that_ lead to a _rewarding_ _career_._ In _turn_, _our_ _competitive_ salaries, attractive _benefits_, and _potential_ for _career_ _growth_ _allow_ _you_ to _take_ on _opportunity_ _with_ confidence.”_

About the role:
With offices around the world and underwriting more than 100 classes of specialty insurance, Tokio Marine HCC (“TM HCC”) is a leading specialty insurance group. Our products and capabilities set the standard for the industry, and many of the company’s almost 3,000 employees are industry-leading experts. Since its founding in 1974, we have achieved an outstanding record of growth and profitability.

The Assistant General Affairs supports the provision of an effective office reception desk at our Düsseldorf Branch in Germany and provides full Japanese Expats Service.

Key Responsibilities:

- Key objectives:_
- Take care of all administrative work necessary for Japanese Expats and GA department
- Work closely with Japanese Expats and GA Manager
- Japanese Expats Service (TMNF)_
- Take care of house-hunting, administrative formalities, embassies, family support, school for children
- Work closely with the TMNF payroll provider to take care of tax and personnel issues
- Take care of TMNF expense Accounting
- Process TMNF Online Banking on behalf of head office
- Process TMNF monthly Accounting Reports
- General Affairs_
- Take care of travel, hotel and restaurant arrangements when needed/required
- Occupy front desk with all associated tasks (visitors service, managing incoming calls, mails, parcels)
- Take care of office premises (Cleaning Schedule, Property Management, Office Supplies / Stationery, Printer, Copy Machine, Kitchen)
- Ensure that all utility systems are fully operational and inspected in accordance with preventive maintenance schedules
- Organize company events, catering
- Report timely and accurately to his/her superior and is responsible for data accuracy
- Adhere to ethical principles of the profession and acting in accordance with company policies and procedures
- Take care of all other general affairs tasks given by the GA Manager that may arise

Skills And Competencies Required:

- Bachelor’s Degree in any field
- Several years of experience in office administration
- Fluent in English, Japanese and German
- Fully computer literate (MS Office’s proficient user)
- Very good people and intercultural skills
- Tactful, reliable, courteous person who is able to maintain confidentiality
- Very good organizational skills with ability to prioritize office work
- Service-oriented and customer-focused personality
- Very good communication skills and a good team player
- Able to take initiative whilst keeping relevant stakeholders informed
- The Tokio Marine HCC Group of Companies offers a competitive salary and employee benefit package. We are a successful, dynamic organization experiencing rapid growth and are seeking energetic and confident individuals to join our team of professionals. The Tokio Marine HCC Group of companies is an equal opportunity employer. Please visit _
- for more information about our companies._
- #LI-HF1_