Administrative Assistant

Administrative Assistant (salary scale 9a TV-L, 50 %) Nestled in a modern city surrounded by nature and with an exceptional standard of living, Leibniz University Hannover offers excellent working conditions in a vibrant scientific community. The Institute of Transport and Automation Technology conducts research in collaboration with the Hannover Centre for Optical Technology (HOT) and the PhoenixD Cluster of Excellence. The Institute of Transport and Automation Technology welcomes applications for the following position starting at the earliest possible date: Administrative Assistant (salary scale 9a TV-L, 50 %) The position is permanent and based in Hanover. You will support international university professor Antonio Calà Lesina and his team with administrative tasks. Your role You will be responsible for financial management, coordinating fund requests and annual and project accounts, and processing invoices and travel expenses, among other things You will be involved in student and personnel matters You will be responsible for written and verbal correspondence in German and English You will make simple adjustments to the website You will assist in the organisation and implementation of events (e.g. conferences) You will ensure smooth administrative processes within the team Who are we looking for? The successful candidate must have completed the necessary professional training (Verwaltungsfachangestellte / Verwaltungsfachangestellter or Verwaltungswirtin / Verwaltungswirt). They must have passed the corresponding examination (Verwaltungsprüfung I) or be eligible for career group 1 - entry level 2 within the field general service (Allgemeine Dienste). Alternatively, the successful candidate must have equivalent professional training. In addition, we are looking for a candidate with the following: Comprehensive and reliable IT skills (MS Office applications, Typo 3, SAP skills) are required Very good written and spoken German and English language skills are essential Strong communication skills, the ability to work in an international team, and coordination and organisational skills are essential Experience with administrative processes at a state authority (e.g. university) or in general in the secretarial or assistant field is an advantage Equal opportunities and diversity are core values at Leibniz University Hannover. Our goal is to tap into individual potential and open up possibilities. We therefore welcome applications from anyone interested in the position, irrespective of gender, nationality, ethnic origin, religion or ideology, disability, age, sexual orientation and identity. We strive towards a balanced and diverse workforce and a reduction in under-representation in accordance with the Lower Saxony Equal Rights Act (Niedersächsisches Gleichberechtigungsgesetz – NGG). We therefore also welcome applications from men for the above-mentioned position. Preference will be given to equally-qualified candidates with disabilities. Why join us? You will be inducted by an experienced colleague and your office will have a height-adjustable desk. The public transport links are very good. You can reach us by tram 4 and 5, getting off at the ‘Leibniz Universität’ stop. With more than 5.000 employees, Leibniz University Hannover is one of the largest and most attractive employers in the Hannover region. We offer a vibrant interdisciplinary and international working environment, and promote personal and professional development ranging from subject-related skills to leadership and languages. Part-time employment as well as remote work (mobile work, work from home) can be arranged upon request. We support employees with balancing work and family life, through services such as back-up childcare, childcare during school holidays, and parent-child offices, as well as providing individual advice regarding family responsibilities and caring for dependants. To promote health and well-being among employees, we offer an extensive sports programme with over 100 different sports, as well as a fitness centre with a sauna and climbing space. Health management measures, such as courses on stress management, good nutrition and relaxation, aim to ensure a healthy workplace. Additional information