Personal Assistant

EMIRATE Risk UG is a global marketing agency that offers attractive win-some games and personalized sales promotions to its clients, ensuring financial risk management for potential success and other forms of entertainment.

We are seeking a highly skilled and organized Personal Assistant to join our dynamic team. As the right-hand person of our management team, you will be responsible for providing administrative support, managing calendars, and coordinating tasks.

• Manage the front desk, incoming and outgoing mail, and telephone calls
• Welcoming and hosting guests, providing exceptional customer service
• Preparing and maintaining meeting rooms, ensuring a smooth and efficient workflow
• Calendar management, scheduling appointments, and meetings
• Handling travel expenses and accounts for the team and management
• Procuring and managing office supplies, materials, and beverages
• Caring for our plants and maintaining a clean and organized workspace
• Corresponding with service providers and coordinating their activities
• Preparing preliminary financial reports
• Facility management, ensuring a safe and comfortable work environment
• Creating customized offers and calculations
• Planning and executing internal events
• Communicating with external service providers (e.g., accountants, lawyers)
• Managing the company fleet and real estate
• Supporting HR in managing employee projects

• Completed commercial or equivalent education/studies
• Previous experience as an assistant, secretary, or office manager
• Excellent Microsoft 365 skills
• Good numerical skills
• Basic knowledge of accounting and bookkeeping
• Strong organizational skills, ability to work independently and take initiative
• Excellent verbal and written communication skills in German
• Good English skills in writing and speaking
• Confident and professional demeanor
• Good general knowledge and ability to quickly understand complex relationships
• Hands-on mentality
• Ability to work autonomously
• Precise, structured, and independent work
• Ability to handle challenging situations
• Responsibility and confidentiality

• A diverse and challenging job with opportunities for growth and development
• A young and dynamic team with friendly and highly qualified colleagues
• Strong, sustainable growth and new challenges every day
• A permanent full-time position
• 30 days of annual leave
• Good public transportation access
• Free parking
• Free hot and cold beverages