Administrative Assistant

vor 3 Wochen

Merzig, Saarland, Deutschland BDO Luxembourg Vollzeit
About BDO Luxembourg

BDO Luxembourg is a leading professional services firm that offers a wide range of services in audit, tax, advisory, accounting, business services, and outsourcing. With over 650 people representing more than 40 nationalities, we embrace diversity and encourage skill development and ownership among our team members.

Our core values of honesty, integrity, quality, respect, and responsibility define our culture. We provide our clients with expertise from our global network tailored to the unique needs of the Luxembourgish market, delivering personalized service and building valued relationships.

Job Summary

We are seeking an experienced Administrative Assistant to join our team in Luxembourg. The successful candidate will be responsible for performing daily office management tasks, receiving and distributing mail and correspondence, coordinating office supplies and materials, drafting correspondence and documents, and facilitating logistical arrangements.

Key Responsibilities
  • Perform daily office management tasks, including receiving and distributing mail and correspondence.
  • Coordinate and administer all office supplies and materials.
  • Draft correspondence, translations, presentations, documents, and reports.
  • Organize and maintain legal and administrative files.
  • Facilitate logistical arrangements, including scheduling appointments and coordinating meetings.
  • Collect data and compile KPIs for management.
  • Liaise with internal collaborators and external contacts.
Requirements
  • Minimum 7 years of experience as a secretary, preferably in a law, accounting, or audit firm.
  • Excellent redactional and presentation skills.
  • Highly proficient in Microsoft Word, Excel, and PowerPoint.
  • Professional approach in accordance with policies and procedures, with the ability to work in a team.
  • Fluency in French, German, and English, with any other language being a real asset.
  • High level of organization, rigor, and proactivity.
  • Able to work on several projects simultaneously, prioritize tasks, and respect deadlines.
  • Perfect interpersonal and customer-service skills.
What We Offer
  • 13th month + performance bonus + pension plan.
  • Car leasing scheme, mobility budget.
  • Lunch vouchers.
  • Extra days of annual leave.
  • Flexible hours & homeworking.
  • Parking access.
  • Canteen on site.
  • Free access to our fitness room.
  • Career development opportunities & continuous learning and development through a wide range of trainings on technical and soft skills.
  • Company mobile phone and laptop.
  • Action Teams eligible to participate (e.g. football) and classes (spinning, yoga, pilates, etc).

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