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Business Support Assistant G4

vor 2 Monaten


Munich, Bayern, Deutschland Programa Mundial de Alimentos Vollzeit
Job Title: Business Support Assistant G4

Programa Mundial de Alimentos (WFP) is seeking a highly skilled and motivated Business Support Assistant G4 to join its Innovation Accelerator team in Munich, Germany.

Job Purpose:

The Business Support Assistant will provide administrative support to the Head of Innovation Accelerator and contribute to the effective delivery of timely and quality services. The selected incumbent will also act as Executive Assistant to the Head of the Innovation Accelerator and perform duties such as calendar and travel management, and supporting the overall office management of the Innovation Accelerator.

Key Responsibilities:
  • Gather information to support the drafting of documents and preparing reports.
  • Respond to queries and escalate where appropriate to provide a timely and accurate service to clients.
  • Support processing and managing routine administrative and financial tasks in various functional areas.
  • Provide revision and proof-reading services for standard documents.
  • Maintain set standard systems and files to ensure information is accurate and readily available.
  • Identify discrepancies in statistics and data and report to senior staff.
  • Take responsibility for data integrity to facilitate availability of accurate information in corporate systems.
  • Provide guidance on routine business support methods and practices to junior colleagues.
Requirements:
  • Some experience in general administrative work.
  • Some experience in calendar/schedule management, travel arrangements, and protocol support.
  • Some experience supporting executive management or a CEO office.
  • Some experience supporting the preparation of correspondence, information/communication materials.
Desirable:
  • Some experience supporting the organization of events.
  • Some knowledge of procurement processes.
  • Some experience creating and maintaining filing structures and electronic records.
  • Some experience liaising with internal and external stakeholders/entities for sharing and collating information.
Standard Minimum Qualifications and Experience:
  • Completion of secondary school education.
  • Four or more years of experience in general administrative work.
  • Fluency in both oral and written communication in English (Level C) and German (Level B).
WFP Leadership Framework:

The selected candidate will be expected to demonstrate the WFP values, principles, and standards, including respect for others and values diversity, staying focused and calm under pressure, and demonstrating humility and a willingness to learn.