Executive Support Specialist
vor 2 Monaten
We are seeking a highly organized and professional Executive Personal Assistant to support our leadership team and senior executives across the organization.
Key Responsibilities- Senior Stakeholder Interaction: Liaise between leadership team and senior executives, including C-level executives and senior management, to coordinate communications with tact and professionalism.
- Executive-Level Support: Provide comprehensive administrative support, managing complex calendars, scheduling meetings across time zones, and coordinating international travel.
- Meeting and Event Management: Organize and manage high-level meetings, strategy sessions, and events, ensuring seamless logistics, preparing agendas, and managing follow-up actions.
- Global Coordination: Coordinate with global teams and offices, managing communications and logistics across regions, ensuring efficient completion of time-sensitive tasks.
- Documentation and Reporting: Prepare high-quality documents, reports, and presentations for senior management, ensuring accuracy and alignment with corporate standards.
- Project Support: Assist in planning, coordination, and execution of strategic projects, tracking progress, meeting deadlines, and providing administrative support.
- Confidentiality and Discretion: Handle sensitive information with utmost confidentiality, managing communications and documentation with discretion.
- Proven Experience: Proven experience as a Personal Assistant or Executive Assistant supporting senior management in an international or corporate setting, ideally in energy, technology, or similar industries.
- Education: Bachelor's degree preferred, additional qualifications in business administration or related field advantageous.
- Communication Skills: Outstanding written and verbal communication skills, interacting effectively with senior executives and key stakeholders.
- Global Experience: Experience in a global organization, understanding different cultural contexts and working across time zones.
- Problem-Solving: Proactive problem-solving with discretion in handling confidential information.
- Technical Skills: Proficiency in Microsoft Office Suite and adaptability to new technologies.
- Travel: Willingness to travel and to support a globally distributed leadership team.
- Flexibility: A hybrid work model, flexible working times, sabbatical or additional vacation opportunities allowing great work-life balance.
- Working from Abroad: Up to 20 days in the European economic area.
- Modern Work Environment: A workplace according to digital and ergonomic standards, as well as seating corners and spaces to be creative and productive.
- Personal Growth: Life-long independent learning making use of a broad range of training and development opportunities.
- Family Service Support: In all life situations through cooperation partners in childcare, holiday care, nursing support, or everyday assistance.
- Full Board: A wide selection of fresh meals and drinks in our subsidized bistro and canteen on site.
- Health Offers: E.g. physiotherapy, inhouse fitness club, flu vaccinations, mental health.
- Corporate Benefits: Employee share program, pension scheme, employee discounts, several special insurances (and much more).
- Central Location: Very good public transport connection, free parking, and charging points for e-vehicles.
- Individual Mobility: Private car and bike leasing.
We are committed to providing a fair and inclusive hiring process for people with disabilities. Our Disability Representative will be involved in the process early on. Please let us know if you need technical or organizational adjustments for the application process. We will be happy to provide them.
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