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Regional Workplace Specialist

vor 2 Monaten

Köln, Nordrhein-Westfalen, Deutschland Ogury Vollzeit
Regional Workplace Specialist

Ogury is a global adtech company that delivers innovative advertising solutions grounded in privacy to brands, agencies, and publishers. We're looking for a skilled Regional Workplace Specialist to join our team and support our offices across 17 countries.

About the Role

The Regional Workplace Specialist will be responsible for ensuring the development of offices while respecting the brand image and employee experience. This role will support several offices, focusing on office management, health and safety, risk assessment, event management, and compliance.

Key Responsibilities
  • Support day-to-day office operations, ensuring offices are maintained to a high standard and identifying necessary adjustments, fixes, repairs, and improvements.
  • Optimize office layout and help the management team find the right solutions.
  • Support onboarding and offboarding processes, including desk setup, access badge management, and employee communication.
  • Foster effective communication with employees, addressing office inquiries and concerns in a timely and professional manner.
  • Manage facility management providers and services, including relationships with building managers and contractually required services.
  • Ensure office policies regarding safety and security are respected, including visitor registration and door locking.
  • Manage office inventory, including snacks, supplies, and equipment, and place orders as needed.
  • Coordinate supplier invoices and payments, ensuring accurate financial records and adherence to the annual budget.
  • SOURCE contractors and suppliers for repairs, maintenance, cleaning, renovations, waste disposal, and security, creating a network to meet every need.
Health and Safety Management
  • Assist in ensuring facilities and technical services adhere to safety standards and regulations, supporting regular inspections and maintaining safety protocols.
  • Update Compliance and H&S pages regularly, relating to the region.
  • Monitor H&S audits, assess outcomes, and identify risks.
Risk Management / Compliance
  • Support risk assessments for all tasks and areas, highlighting hazards and risks and eliminating or reducing them to the lowest possible level.
  • Maintain up-to-date knowledge of relevant legislation and guidance documents for all offices, ensuring statutory compliance.
  • Review documentation, including new requirements and legislation, and contribute to internal audits and continuous improvement.
  • Support establishing site-specific policies, procedures, systems, and ways of operating that ensure compliance with all legislative and company requirements.
  • Support investigation processes for accidents, keeping records and ensuring reporting processes and deadlines are met, and proposing corrective action plans with relevant managers and teams.
Events Management
  • Suggest events that fit our team members and internal culture.
  • Coordinate events, managing issues on the day, dealing with providers, observing budget, coordinating participants, and overseeing post-event reviews and attendee feedback.
About You
  • Have more than 1 year of experience in a similar Office Management role.
  • Be dynamic, with a 'can-do will-do' attitude, enjoying operational jobs with a mix of administrative tasks and fieldwork.
  • Have excellent communication skills, fluency in both German and English, and basic knowledge of Health & Safety regulations.
  • Have working knowledge of Google Suite and other office management software.
  • Be well-organized, detail-oriented, proactive, and quality-focused, excelling in a fast-paced, collaborative, and friendly environment.
What We Offer
  • Flexible approach to working hours and location.
  • Access to physical and mental health and wellbeing benefits.
  • Medical cover plan.
  • Occupational pension plan with 50% employer contribution (Gothaer).
  • Group accident insurance.
  • Free parking at the office.
  • Discounted monthly subscription for public transport (50% paid by employer).