Administrative Officer

vor 3 Wochen

Körperich, Rheinland-Pfalz, Deutschland AXIS Group Vollzeit
Job Description

Company Overview

The AXIS Group is a leading organization in the legal sector, renowned for its exceptional services and commitment to excellence. With a strong presence in Luxembourg, we offer a dynamic and multicultural work environment that fosters growth and development.

Job Summary

We are seeking an experienced and highly skilled Administrative Officer to join our team. As a key member of our Luxembourg law firm, you will be responsible for providing administrative support to our clients and staff, ensuring the smooth operation of our office.

Key Responsibilities

  • Document Management: Handle and arrange documents, including opening, updating, and closing files to ensure accurate storage of client information.
  • Proofreading: Review various types of paperwork, such as legal documents, client communications, letters, reports, and presentations, for accuracy as part of your proofreading responsibilities.
  • Submissions: Complete submissions on the Luxembourg Business Register through e-filing and e-Desk platforms.
  • Scheduling: Manage and arrange schedules and appointments efficiently.
  • KYC Procedures: Familiarity with internal KYC procedures is a bonus, and you should ensure they are conducted correctly.
  • Databases: Keep databases, such as InterAction, up to date with the latest information.
  • Additional Tasks: Help out with any additional secretarial tasks that may come up.

Requirements

  • Experience: At least 3-5 years' experience as an Administrative Assistant, Legal Secretary, or a comparable role.
  • Location: Prior work experience in a Luxembourg law firm or a similar professional setting is required.
  • Language: Fluency in both French and English is essential. Knowledge of additional languages is a plus.
  • Qualifications: Possession of a secretarial studies qualification or equivalent is necessary.
  • Software: Proficient in MS Word, Excel, PowerPoint, and Outlook; familiarity with IManage is advantageous.
  • Personality: Exceptional integrity and a positive demeanor are essential. You should be a team player, but also capable of working independently.
  • Skills: Strong communication skills and the ability to collaborate effectively within a team are important. Strong organizational skills to manage deadlines and multitasking efficiently.

Benefits

  • Growth Opportunities: You will join a prestigious company that has experienced significant growth in the past nine years. In this role, you will have the opportunity to participate in internal training programs and career advancement opportunities.

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