Freelance Event Coordinator

vor 2 Wochen

Berlin, Berlin, Deutschland Visit Vollzeit

Event Specialist Job Description

We are seeking a highly skilled and experienced Freelance Event Specialist to join our team at Visit.org. As an Event Specialist, you will be responsible for managing the logistics of our in-person events, ensuring a seamless and memorable experience for our corporate client participants.

Responsibilities:

  • Coordinate event details, including shipping event materials and arranging staffing
  • Be the onsite event coordinator, responsible for setting up, aligning with the on-site team, and tearing down the event
  • Manage the check-in process, providing a warm and friendly welcome to guests
  • Problem-solve issues such as missing supplies, late staff, and technology challenges
  • Escalate issues to the Events Team when necessary
  • Send consistent updates, photos, and videos to the Events Team throughout the event

Qualifications:

  • Fluency in English and strong communication skills
  • Based in Berlin, Germany
  • Schedule flexibility with availability to work on a contract per-event basis
  • Experience in complex, large-scale events and smaller executive-level intimate events
  • Resourcefulness, ability to exhibit grace under pressure, and be solutions-minded in ambiguous situations
  • Quick thinker, able to problem-solve on the fly
  • Self-starter who is organized and detail-oriented
  • Experience with group facilitation and managing group dynamics
  • Able to work flexible hours, including nights and weekends, as needed
  • Willing and eager to travel to various areas of the local region

What We Offer:

  • Competitive flat rate
  • The chance to do meaningful and impactful work
  • The opportunity to meet with social impact-minded individuals
  • A chance to build your experience for your resume
  • Potential for recurring freelance employment with Visit.org

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