Lawyer Assistant

Arendt & Medernach, a leading independent business law firm in Luxembourg, is seeking a highly organized and proactive Lawyer Assistant to join its international team. As a key member of the firm's support staff, you will play a vital role in ensuring the smooth operation of our Luxembourg office.

• Screen and handle phone calls, enquiries, and requests in a timely and professional manner.
• Liaise with clients, internal, and external contact persons to provide exceptional support and service.
• Monitor and administer disputes, ensuring accurate and efficient resolution.
• Update our Client Relationship Management system regularly, maintaining accurate and up-to-date information.
• Organize meetings, ensuring venues are booked and files are prepared in a timely manner.
• Coordinate business trips, ensuring seamless travel arrangements.
• Format letters, reports, and modify documents to meet the firm's standards.
• Foster relationships between lawyers and other internal departments, promoting effective collaboration.
• Follow up on Know Your Customer (KYC) aspects, ensuring compliance with regulatory requirements.
• Support the backup of other team assistants, ensuring continuity and efficiency.
• Coordinate agendas as required, prioritizing tasks and managing competing demands.
• Perform various secretarial tasks, including archiving files, mail, emails, faxes, and DHL.

• At least 2 years of experience as an administrative or personal assistant in an international and multilingual environment, preferably in a law firm.
• Fluency in French and English (spoken and written), with German and Luxembourgish being an asset.
• Highly organized, rigorous, proactive, and able to handle confidential information with discretion.
• Able to work autonomously, accurately, and with tight deadlines, prioritizing tasks and managing competing demands.
• Excellent interpersonal skills, a service-oriented mindset, and a team player attitude.
• Excellent command of MS Office (Word, Excel, PowerPoint, Outlook).

Arendt & Medernach is a leading independent business law firm in Luxembourg, with a strong reputation for providing exceptional service to clients. We offer a dynamic and entrepreneurial working environment, with a focus on collaborative work and career development. Our firm advises international and domestic clients in all areas of business law, from fund formation to corporate and tax matters.

We are committed to promoting diversity, talent, and ideas, and offer a multicultural environment where you can grow and develop your skills. If you are interested in this challenging role, we look forward to receiving your application.