Lawyer Assistant

Arendt & Medernach, a leading independent business law firm in Luxembourg, is seeking a highly organized and proactive Lawyer Assistant to join its international team. As a key member of the Luxembourg office, you will provide administrative support to lawyers and other internal departments, ensuring seamless communication and efficient operations.

• Screen and handle phone calls, enquiries, and requests, exercising discretion when necessary;
• Liaise with clients, internal, and external contact persons, fostering strong relationships;
• Monitor and administer disputes, ensuring timely updates and resolutions;
• Manage the Client Relationship Management system, maintaining accurate records and data;
• Coordinate meetings, booking venues, and preparing files for distribution;
• Organize business trips, ensuring smooth logistics and arrangements;
• Format letters, reports, and documents, maintaining high standards of quality;
• Facilitate relationships between lawyers and other internal departments, promoting collaboration and communication;
• Follow up on KYC aspects, ensuring compliance and accuracy;
• Support team assistants, providing backup and ensuring continuity;
• Coordinate agendas, prioritizing tasks and managing competing demands;
• Perform various secretarial tasks, including archiving files, mail, emails, faxes, and DHL.

• You have at least 2 years of experience as an administrative or personal assistant in an international and multilingual environment, preferably in a law firm;
• You possess a perfect command of French and English, both spoken and written, with German and Luxembourgish being an asset;
• You are highly organized, rigorous, proactive, and able to handle confidential information with discretion;
• You can work autonomously, accurately, and with tight deadlines, prioritizing tasks and managing competing demands;
• You have excellent interpersonal skills, a service-oriented mindset, and consider yourself a team player;
• You have an excellent command of MS Office (Word, Excel, PowerPoint, Outlook).

Arendt & Medernach is a renowned organization that values diversity, talent, and ideas. We offer:

• Excellent internal training and career development opportunities;
• An entrepreneurial working environment that prioritizes collaborative work;
• A hybrid working environment offering flexibility and the possibility to work from home;
• A challenging role within a leading organization;
• A multicultural environment that promotes diversity, talent, and ideas;
• The ability to work and interact with a wide variety of specialists.

If you are interested in this opportunity, we look forward to receiving your application. All applications will be treated confidentially.