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Document Management Specialist
vor 2 Monaten
We are seeking a highly organized and detail-oriented Document Controller to join our team at Fluence Digital. As a key member of our organization, you will play a crucial role in maintaining accurate records, ensuring compliance with relevant regulations, and supporting various departments within the company.
Key Responsibilities:- Document Management: Create, manage, and maintain an efficient document control system, organizing, categorizing, and archiving documents for easy retrieval and accessibility.
- Version Control: Maintain version control of all documents to avoid discrepancies and ensure that the most recent versions are being used, tracking changes and updates to documents and communicating these changes to relevant stakeholders.
- Compliance and Quality Assurance: Ensure that all documents meet regulatory requirements and comply with industry standards, conducting regular audits to verify compliance with document control procedures.
- Document Distribution: Coordinate the distribution of documents to appropriate personnel and departments, monitoring the timely and secure delivery of documents to ensure they reach the intended recipients.
- Training and Support: Provide training and support to employees on document control processes and procedures, acting as a resource for staff and answering queries and providing guidance related to document management.
- Degree in Business Administration, Engineering, Information Management, or vocational training.
- Proven experience in document control or related roles (project management assistant/project execution).
- Proficiency in document management software, Adobe Acrobat (or a similar software), and Microsoft Office Suite (especially in Excel, Word, and SharePoint).
- Strong attention to detail and accuracy in work, excellent organizational and multitasking skills.
- Knowledge of relevant industry standards and regulations, strong communication and interpersonal skills.
- Fluent English reading and speaking skills, any further European language is an advantage.
- Attractive pay in line with the metal collective agreement.
- 30 days annual vacation.
- Hybrid working in Berlin or Erlangen.
- Flexible working time.
- Company pension plan.
- Capital forming payments for Tarif-Employees.
- Kindergarten allowance tax-free (100€/kid/month).
- Culture based on values within diverse teams, open and transparent communication with a focus on DE&I.
- Personal development (LinkedIn Training, in-house training, workshops).
- Sabbatical Option.
- Home office allowance.
- Corporate Benefits.
Fluence is an equal opportunity employer and fully subscribes to the principles of equal employment opportunity to ensure that all applicants and employees are considered for hire, promotion, and job status without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, marital or familial status.
