Administrative Support Specialist

vor 4 Wochen

Bad Homburg vor der Höhe, Hessen, Deutschland Fresenius Medical Care Vollzeit

POSITION SUMMARY:

The Administrative Support Specialist plays a crucial role in ensuring the smooth operation of the office by managing various secretarial and administrative tasks. This position is essential in relieving management of clerical duties and facilitating efficient business processes.

KEY RESPONSIBILITIES:

  • Provide comprehensive administrative support under general supervision, handling tasks that may involve confidential information.
  • Perform complex secretarial duties and assist management with various clerical and administrative responsibilities.
  • Establish and maintain an organized filing system for departmental records and databases.
  • Draft and prepare correspondence, meeting agendas, minutes, and policy documents.
  • Gather, compile, and analyze data as required by management, aiding in departmental reporting and documentation.
  • Assist in budget preparation and monitor expenses, ensuring accurate invoicing and tracking.
  • Conduct standard administrative functions, including managing phone calls, sorting mail, scheduling appointments, and coordinating meetings.
  • Organize travel arrangements and prepare expense reports as needed.
  • Collaborate with various levels of management and external stakeholders.
  • Act as a liaison for other departments, including IT and HR, as necessary.
  • Support various projects as directed by the supervisor.
  • Perform additional duties as assigned.

WORK ENVIRONMENT:

The role requires the ability to perform essential functions in a typical office environment. Reasonable accommodations may be made for individuals with disabilities.

EDUCATION:

A High School Diploma is required, with preference given to candidates with specialized training in secretarial skills.

EXPERIENCE AND SKILLS:

  • 1-2 years of relevant experience in an administrative capacity.
  • Familiarity with business terminology and technical vocabulary.
  • Understanding of standard business practices and procedures in administrative support.
  • Strong reasoning and analytical abilities.
  • Proficiency in Microsoft Office Suite, including spreadsheets and presentation software.
  • Knowledge of organizational operations and procedures.
  • Experience in managing incoming communications with professionalism.

DIVERSITY AND INCLUSION:

Fresenius Medical Care is committed to fostering a diverse workforce and creating an inclusive environment where all employees feel valued.

WORK-LIFE BALANCE:

We promote a healthy work-life balance through flexible working arrangements and various employee benefits.

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