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Munich, Bayern, Deutschland PAYBACK GmbH Vollzeit{"title": "Marketing Operations Intern", "description": "At PAYBACK GmbH, we're looking for a talented Marketing Operations Intern to join our team. As a key member of our marketing team, you'll be responsible for developing and executing complex online campaigns, focusing on email marketing and leveraging the latest technical possibilities to target...
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Marketing Administration Intern
vor 3 Monaten
Position Overview
As a Marketing Administration Intern at Cartier, you will be integral to the seamless functioning of the Marketing and Communications Division. Your role will encompass overseeing the invoicing operations across departments, orchestrating meetings, compiling presentations, and ensuring the organization of the office environment. You will also be responsible for text translations and coordinating travel logistics. Your adeptness at multitasking, meticulous attention to detail, and strong communication abilities will enhance the overall productivity and effectiveness of our team.
Primary Duties
Invoicing Operations:
Manage and oversee the invoicing operations for all departments, including the creation of purchase orders and vendor entries, ensuring precision and timely execution. Collaborate with various departments to gather necessary invoicing details and address any inconsistencies. Maintain comprehensive records of all invoices, ensuring adherence to company policies and protocols.Presentation Preparation and Internal Communication:
Assist in the creation and consolidation of presentations for both internal and external meetings. Ensure that presentations are professionally formatted and consistent with the company's branding standards. Develop content and layouts for internal communication platforms for the team. Coordinate with team members to collect essential content and materials.Text Translation Coordination:
Liaise with external translation agencies to ensure accuracy and uniformity. Work with team members to gather necessary information and obtain approvals.Travel Coordination:
Organize travel arrangements, including flights, accommodations, and transportation for team members and external partners. Provide assistance with travel-related inquiries and issues that may arise.Meeting Coordination:
Schedule and manage meetings, ensuring all required participants are informed and available. Prepare meeting agendas, minutes, and other relevant documentation. Handle meeting logistics, including booking conference rooms, setting up audio-visual equipment, and organizing refreshments as needed.Office Management:
Oversee office supplies, ensuring adequate stock levels and placing orders as necessary. Provide general administrative support to the Marketing and Communications Division as required.Qualifications
Familiarity with invoicing software and processes. Proficient in German and possess strong English skills; knowledge of French is advantageous. Understanding of office management practices and basic accounting principles. Exceptional organizational and multitasking capabilities with a keen eye for detail. Strong verbal and written communication skills. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Previous experience with SAP is a plus. Ability to work independently as well as collaboratively within a team. Professional demeanor with the ability to manage confidential information discreetly. Flexibility and adaptability to shifting priorities and deadlines.