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Programme Coordinator

vor 2 Monaten


Bonn, Nordrhein-Westfalen, Deutschland United Nations University Vollzeit
About the Role

We are seeking a highly skilled and experienced Programme Coordinator to join our team at the United Nations University. The successful candidate will be responsible for providing administrative support to our programme team, ensuring the smooth execution of projects and programmes.

Key Responsibilities
  • Project Administration
    • Act as a liaison between donors and implementing partners to ensure seamless administrative execution of projects
    • Collaborate with division personnel and support in liaising with UNU Legal Office on the appropriate use of various contractual terms and modalities for cooperation with third parties
    • Draft/process project related contracts and Institutional Contractual Agreements (ICAs), including monitoring of payment deadlines and review of financial reports
    • Prepare financial reports for donors, ensuring compliance with donors' conditions and deadlines, and initiate timely actions for cost recovery with project donors
    • Monitor financial and budgetary status of projects, and maintain an overview of the availability of project funds
    • Liaise with respective budget owners and donors to address budgetary issues and reclassification of expenses as required
    • Monitor projects in Quantum including setup and closure as necessary
    • Process requisitions, payment vouchers and GL journal entries for project expenses
  • Programme Support Function
    • Provide guidance to division personnel on administrative processes, including procurement, human resources and travel in liaison with Focal points of the respective areas
    • Provide administrative and financial support for the planning, budgeting, organization and preparation of events such as meetings, workshops, conferences
    • Support the responsible Head/s of Division/s on administrative processes
    • Review project proposals, collaborate with project managers in drafting project budgets and provide administrative support in the fundraising process
    • Support day-to-day operations including arranging meetings, appointments, taking meeting minutes, and drafting letters/memos, etc
  • Financial and Administrative Control
    • Provide a wide spectrum of project financial services which includes accurate and timely processing, including contribution, expenditure recording in ERP system
    • Ensure accounting transactions are recorded in the appropriate chartfield
    • Timely identification and requesting contribution as per schedule
    • Provides adequate and relevant documents to support received contribution
    • Maintain and update all master and project files including grant agreements, contracts, receipts, etc.
  • Other Duties
    • Perform other duties as assigned by supervisor
Requirements
  • Education and Certification
    • Completed high school diploma;
    • Bachelor's degree or equivalent in Business, Accounting, Public Administration, Law or a related field of study would be desirable. A university degree may substitute for some of the required years of work experience.
  • Required Skills and Experience
    • High school diploma with 5 years OR Bachelor's degree with 3 years of experience in programme or project administration, grant management, finance, accounting, or a related area, some of which preferably in an international setting
    • Experience in liaising with donors and international implementation partners from different countries is an asset
    • Experience with using an Enterprise Resource Planning (ERP) system is desirable
    • Demonstrates strong analytical skills, is meticulous and able to maintain records in an accurate manner
    • Conscientious and efficient in establishing work priorities and able to complete tasks within the timelines
    • Reflected team player with strong interpersonal skills demonstrated by the ability to work in a multicultural environment with sensitivity and respect for diversity
    • A self-starter who is able to work under minimal supervision with high level of resilience
  • Language Requirements
    • Fluency in English is required
    • Fluency in German is an asset
    • Knowledge of another UN official working language is an asset