Reception and Office Management Specialist

vor 2 Wochen

Dortmund, Nordrhein-Westfalen, Deutschland Compleo Vollzeit

About Compleo

Compeo is a dynamic and innovative company operating in the [Insert Business Type] industry. We are committed to providing a collaborative and supportive work environment where our employees can thrive and contribute to our success.

Your Role

As a Reception and Office Management Specialist, you will be the first point of contact for our visitors and partners, ensuring a welcoming and professional experience. You will play a vital role in maintaining the smooth operation of our office environment.

Responsibilities
  • Manage all aspects of the reception area, including phone services, mail handling, and visitor registration.
  • Greet and assist customers, business partners, applicants, and suppliers with a friendly and professional demeanor.
  • Provide administrative support for in-house events, guest hospitality, and conference room coordination.
  • Streamline procurement processes to ensure the timely availability of necessary materials.
  • Identify opportunities for improvement within office procedures and implement innovative solutions.
  • Support fleet and facility management by handling service requests, contract administration, cost calculations, and space planning.
  • Maintain a well-organized and efficient office environment.
Your Profile
  • Completed commercial training or equivalent education in a relevant field.
  • Proven experience in a reception or front office role, preferably within facility management.
  • Excellent communication and interpersonal skills, with a friendly and approachable personality.
  • Highly organized and detail-oriented, with a proactive work style.
  • Strong sense of responsibility, reliability, and resilience.
  • Proficiency in MS Office applications.
  • Fluent in German and proficient in English, both written and spoken.

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