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Administrative Coordinator
vor 2 Monaten
This position is based in our Wiesbaden location, where you will be part of the Abbott Diabetes Care team. Our mission is to help people with diabetes manage their health with innovative products that provide accurate data for informed decisions.
In this role, you will provide administrative support to Directors and Managers of the Abbott Diabetes Care EMEAP Headquarter. You will be responsible for ensuring tasks are completed to the highest standard and within agreed time frames.
Your Responsibilities:- Provide administrative support to the Commercial Team and the IT Team, as well as cross-functional teams of the Abbott Diabetes Care EMEAP Headquarter.
- Manage calendars for Directors, setting up regular meetings, team meetings, and conference calls.
- Arrange travel requirements for Directors and Managers, preparing visa documents, booking hotels and transfers.
- Prepare travel expense reports for Directors in a timely manner, according to Abbott travel policy.
- Plan and organize internal, external, and virtual meetings across Europe, using internal systems in line with Abbott policies.
- Provide Accounting and Finance-related project support, including supplier selection and setup, creation of shopping carts, and follow-up on invoices and credit notes in SAP/SRM.
- Coordinate and organize On- and Off-boarding.
- Support and back up other members of the HQ Assistant's Team during leave or workload peaks, ensuring adequate assistance to the HQ Management team.
- Minimum of 5 years' experience as an Administrative Assistant.
- Excellent organizational and planning skills, practical approach, and ability to prioritize.
- Ability to take the initiative and work within a team environment, requiring collaboration and communication.
- Able to work unsupervised with a highly professional approach, possessing excellent interpersonal skills relative to the diversity of levels in the business and cultural diversity.
- Affinity and accuracy with numbers and Finance and Accounting-related processes and policies.
- Excellent working knowledge of Microsoft Office and other work processing programs, as well as the SAP (SRM) program.
- Fluent English and German oral and written communication skills. Fluency in an additional European language is beneficial.
